About the Role
The Department of Public Service and Administration is seeking a dedicated Assistant Director: Contract Management to join their dynamic team in Johannesburg. This pivotal role is essential for ensuring effective contract management that serves the public sector’s needs and enhances service delivery. By joining this department, you will contribute to upholding the standards of government jobs, all while being at the heart of public service in South Africa.
As an Assistant Director, you will be responsible for managing and overseeing contracts to ensure they meet compliance and performance standards. This role plays a crucial part in maintaining accountability and transparency in governmental operations, which directly impacts the community’s trust in public services. Your expertise in contract management will not only help resolve stakeholder queries but will also foster a culture of collaboration and excellence within the department.
About the Department
The Department of Public Service and Administration is tasked with enhancing the effectiveness and efficiency of South Africa’s public service. It is committed to ensuring that government services are delivered efficiently and effectively to all citizens. Working in this department means being part of a mission that aims to improve governance and public sector management, which is vital for the country’s development and progress.
What You’ll Do
- Manage the entire contract management process, ensuring adherence to compliance and performance standards.
- Liaise with stakeholders to resolve queries and maintain effective communication.
- Maintain comprehensive records of contract performance for reporting and governance purposes.
- Monitor contract compliance with stipulated guidelines and procedures, and administer variations as needed.
- Draft and maintain a detailed Contract Register and ensure all documentation is securely stored and accessible.
- Prepare regular management reports, contributing to the overall governance of contract-related activities.
- Supervise staff to ensure timely execution of contract management functions, promoting teamwork and accountability.
What You’ll Need
- Matric plus a Degree in Supply Chain, Logistics, Purchasing, Public Management, or a related field.
- A minimum of 3 to 5 years of experience in a Contract Management or Supply Chain Management environment.
- Valid driver’s license and strong people management skills.
- Excellent communication, analytical, problem-solving, and time management skills.
- Proficiency in relevant acts, Treasury Regulations, and Instruction Notes related to Supply Chain Management.
- Strong computer literacy and the ability to perform under pressure.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
Matric plus Degree in Supply Chain / Logistics / Purchasing / Public Management or equivalent in a related field.Minimum of 3- 5 years’ Admin Officer level experience in Contract Management/ SCM environment.
Possession of a valid driver’s License.
People management and leadership skills.
Attention to detail.
Communication skills.
Problem solving skills.
Analytical skills.
Time Management skills.
Ability to perform under pressure.
Knowledge, understanding and application of relevant applicable acts, Treasury Regulations and Instruction Notes in relation to SCM.
Computer Literacy.
Job Duties
Demonstrate experience in a contract management or equivalent role in a procurement environment.Good working knowledge of contract management processes and techniques including the implementation of the contract life cycle.
High level of interpersonal skills, including the ability to liaise effectively with a range of stakeholders to resolve queries.
Ensure compliant contract administrative activities daily.
Maintain performance records for reporting and governance purposes.
Analyse the evaluation reports and develop a tool for reporting on non-compliant service providers.
Monitor contract performance and compliance with the contract stipulations, contract management plan, risk management plan and organisational policies and procedures.
Administer variations to the contracts.
Effectively manage disputes in the contract management environment.
Draft and maintain a Comprehensive Contract Register as prescribed.
Monitor the implementation of contract management policy and standard operating procedures.
Ensure safe keeping and accessibility of all contract documentation.
Prepare monthly, quarterly and ad hoc contract management reports.
Provide inputs into accruals, commitments, and audit reporting requirements.
Ensure alignment with SAP or relevant systems for contract tracking.
Allocate and monitor work to ensure timely execution of contract management functions.
Promote a culture of accountability, teamwork, and service delivery excellence.
Supervise staff.
