About the Role
The Department of Public Service and Administration is excited to announce a vacancy for the role of Assistant Director: Contract Management, based in Johannesburg. This position plays a crucial role in ensuring that public service contracts are managed effectively and in compliance with established regulations. The successful candidate will be at the forefront of contract administration, which is vital for maintaining transparency and accountability within government operations. By overseeing contract performance, you will contribute to the efficient delivery of services that directly impact the community.
In this rewarding position, you will engage with various stakeholders, fostering collaboration and resolving queries to uphold the standards of public service. Your work will not only influence the internal operations of the department but also ensure that the needs of citizens are met through compliant and efficient contract management. If you are passionate about public service and have a knack for analysis and problem-solving, this could be the perfect opportunity for you to make a difference.
About the Department
The Department of Public Service and Administration is dedicated to promoting the principles of good governance and enhancing service delivery within government. With a mission to foster an efficient, accountable, and responsive public service, the department plays a significant role in shaping policies that affect millions of South Africans. Working here means being part of a team committed to continuous improvement and innovation in public service, making it a meaningful choice for anyone looking to contribute to the greater good.
What You’ll Do
- Oversee the contract management process and ensure compliance with contractual obligations.
- Maintain a comprehensive contract register and ensure all contract documentation is safely stored and accessible.
- Monitor contract performance and adherence to the contract management plan and risk management policies.
- Facilitate contract variations and manage disputes effectively within the contract management environment.
- Prepare detailed reports on contract management activities, including monthly, quarterly, and ad hoc updates.
- Collaborate with stakeholders to address queries and resolve issues pertaining to contracts.
- Supervise staff and promote a culture of accountability and excellence in service delivery.
- Align contract management practices with SAP or relevant tracking systems for efficiency.
What You’ll Need
- A Matric certificate plus a Degree in Supply Chain, Logistics, Purchasing, Public Management, or a related field.
- A minimum of 3-5 years of experience in a contract management or supply chain management environment at an administrative officer level.
- Strong people management and leadership skills.
- Exceptional attention to detail and analytical abilities.
- Excellent communication and problem-solving skills.
- Proficiency in time management and the ability to work under pressure.
- A valid driver’s license and computer literacy.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
Matric plus Degree in Supply Chain / Logistics / Purchasing / Public Management or equivalent in a related field.Minimum of 3- 5 years’ Admin Officer level experience in Contract Management/ SCM environment.
Possession of a valid driver’s License.
People management and leadership skills.
Attention to detail.
Communication skills.
Problem solving skills.
Analytical skills.
Time Management skills.
Ability to perform under pressure.
Knowledge, understanding and application of relevant applicable acts, Treasury Regulations and Instruction Notes in relation to SCM.
Computer Literacy.
Job Duties
Demonstrate experience in a contract management or equivalent role in a procurement environment.Good working knowledge of contract management processes and techniques including the implementation of the contract life cycle.
High level of interpersonal skills, including the ability to liaise effectively with a range of stakeholders to resolve queries.
Ensure compliant contract administrative activities daily.
Maintain performance records for reporting and governance purposes.
Analyse the evaluation reports and develop a tool for reporting on non-compliant service providers.
Monitor contract performance and compliance with the contract stipulations, contract management plan, risk management plan and organisational policies and procedures.
Administer variations to the contracts.
Effectively manage disputes in the contract management environment.
Draft and maintain a Comprehensive Contract Register as prescribed.
Monitor the implementation of contract management policy and standard operating procedures.
Ensure safe keeping and accessibility of all contract documentation.
Prepare monthly, quarterly and ad hoc contract management reports.
Provide inputs into accruals, commitments, and audit reporting requirements.
Ensure alignment with SAP or relevant systems for contract tracking.
Allocate and monitor work to ensure timely execution of contract management functions.
Promote a culture of accountability, teamwork, and service delivery excellence.
Supervise staff.
