About the Role
The Department of Public Service and Administration is seeking a dedicated and experienced individual for the position of Assistant Director: Auxiliary Services based in Pretoria. This role is pivotal in ensuring the smooth running of key administrative functions within the Directorate and its Area Offices. The Assistant Director will play an essential role in managing corporate travel arrangements, facilities, and support services while ensuring compliance with safety and security standards. Your contributions will directly affect the efficiency of public service operations, making a tangible difference in the community you serve.
Located in the vibrant city of Pretoria, this position offers a unique opportunity to work within the public service sector of South Africa. Here, you will be at the forefront of administration, contributing to the effective management of resources and services that support various governmental functions. Your expertise will help streamline processes, manage contracts, and ensure compliance with national legislation, ultimately enhancing the quality of public services available to citizens.
About the Department
The Department of Public Service and Administration is dedicated to fostering an effective, efficient, and accountable public service. Its mission is to promote good governance and streamline operations to better serve the South African public. Working in this department means being part of a team that values integrity, transparency, and commitment to improving the lives of citizens through efficient public administration.
What You’ll Do
- Manage key administrative areas within the Directorate and Area Offices.
- Oversee corporate travel and facilities management to ensure seamless operations.
- Ensure compliance with national and departmental legislation related to safety, security, and service delivery.
- Monitor and manage service provider contracts, including payment and debt recovery processes.
- Compile and submit operational and management reports, ensuring accuracy and accountability.
- Develop and implement standard operating procedures for various administrative functions.
- Advise management on policies and processes to enhance administrative efficiency.
- Supervise and coordinate administrative support personnel to ensure effective team performance.
What You’ll Need
- A relevant NQF Level 6 qualification in Administration, Public Management, or Public Administration.
- Minimum of five years’ experience in an administrative environment with at least three years in a supervisory role.
- A valid unexpired driver’s license is required.
- Proficiency in MS Office software and familiarity with public service legislation and procedures.
- Strong communication skills with the ability to engage with diverse stakeholders.
- Proven ability to work independently and lead a team effectively.
- Excellent planning, organizing, and problem-solving skills, with attention to detail.
- Capacity to manage multiple tasks under pressure and meet tight deadlines.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
A relevant NQF Level 6 Qualification in Administration / Public Management / Public Administration.Five (5) years’ experience in administrative environment with three (3) years serving as a supervisor.
The disclosure of a valid unexpired driver’s license.
Computer literacy (MS Office Software package).
Sound knowledge, interpretation and application of public service legislations/Acts, Regulations, directives, processes, and procedures relevant to the post.
Good communication, interpersonal skills and ability to interact with people at all levels.
Ability to work independently, without close supervision and ability to 138 lead a team.
Good planning, organising, and execution skills.
Be able to prioritize and produce quality work.
Accountability, ability to multitask, work under pressure and meet tight deadlines.
Excellent report writing skills.
Problem-solving, creativity, and initiative skills.
Analytical thinking with ability to pay attention to details and handle confidential information.
Job Duties
Management of key administrative areas within the Directorate including its Area Offices.Manage corporate travel arrangements.
Manage, facilities and support services.
Ensure safety and security compliance.
Manage records and documents.
Manage human resource and performance.
Monitor and ensure compliance to national and departmental legislations/acts, regulations, directives regarding corporate travel, transport management, Facilities management, records management, telecommunications, safety, and security.
Ensure proper management of service provider contracts, payment of services, accounts, debt recovery, queries, reconciliation of accounts and expenditure reporting.
Ensure quarterly reporting on contract performance.
Ensure efficient maintenance of information and accurate databases.
Provide inputs to the monthly and annual spending plans aligned to business plan.
Provide inputs on the development/review of budget and business plans with clear roles and responsibilities assigned with the resource’s requirements identified.
Develop, maintain, and implement standard operating procedures for efficient utilisation and compliance to corporate travel, transport management, facilities management, records management, telecommunications, safety, and security.
Advise management and officials on administrative key activities` policies, directives, processes, and procedures.
Compile submissions for implementation of administration activities and provision of management reports.
Compile submissions, memoranda and submitting of monthly operational reports.
Manage administration support personnel including co- ordination of key administrative and operational activities within the Directorate.
