About the Role
The Department of Transport is seeking a dedicated Administrative Officer for Auxiliary Services in the vibrant city of Mbombela. This role plays a crucial part in ensuring that the administrative functions related to fleet and travel management operate smoothly. By providing coordination support in pool vehicle usage and assisting with travel logistics, you will directly contribute to the efficiency of public service operations, helping to keep our communities connected and functioning effectively.
In this position, you will engage with various service providers regarding fleet and travel-related matters, ensuring that all aspects of vehicle usage are well-monitored and managed. The significance of this role cannot be overstated; effective administration in transport not only enhances operational efficiency but also underpins the quality of service delivery to the citizens of South Africa.
About the Department
The Department of Transport is dedicated to creating a safe, efficient, and accessible transport system for all South Africans. Its mission encompasses improving transport infrastructure, regulating transportation services, and ensuring the sustainability of transport modes across the country. Working here means being part of a team that impacts the everyday lives of citizens and contributes to the broader goals of public service.
What You’ll Do
- Coordinate the usage of pool vehicles to ensure optimal availability and efficiency
- Provide administrative support with travel logistics for staff and departmental needs
- Assist in managing the subsidised vehicle scheme, ensuring compliance and effective communication
- Liaise with service providers regarding fleet and travel-related matters
- Oversee office administration and facilitate coordination of facilities
- Support procurement services to ensure timely acquisition of necessary resources
- Monitor and report on vehicle usage to enhance management practices
- Act as secretary for the Provincial Transport Advisory Committee, ensuring effective record-keeping and communication
What You’ll Need
- A National Diploma in Public Management, Public Administration, Administration, Office Management, or Fleet Management
- A minimum of 1 to 2 years of experience in Fleet and Travel Management
- Strong understanding of administrative procedures and corporate travel services
- Basic financial management skills and knowledge of the Public Finance Management Act (PFMA)
- Effective communication, problem-solving, and analytical skills
- Ability to manage people and foster a diverse work environment
- A strong client orientation and focus on customer service
- Commitment to accountability and ethical conduct
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
A National Diploma in Public Management/ Public Administration/ Administration/ Office Management/ Fleet Management.A minimum of One (1) – two (2) years’ experience in Fleet and Travel Management.
Knowledge of administration procedures.
Knowledge and understanding of administrative, corporate travel, and facilities support services.
Basic financial management and knowledge of PFMA.
Knowledge Management.
Communication, problem solving and analysing skills.
People and Diversity Management.
Client orientation and Customer Focus.
Accountability and ethical conduct.
Job Duties
Provide coordination support in pool vehicle usage.Provide administrative assistance with travel logistics.
Assist in administration of the subsidised vehicle scheme.
Liaise with various service providers regarding fleet and travel related matters.
Provide effective office administration and facilities coordination.
Provide procurement support services.
Monitor the usage of vehicles.
Serve as a secretary for the Provincial Transport Advisory Committee.
