Assistant Director: Archivist – Pretoria – Department Of Defence

About the Role

The Department of Defence is seeking an Assistant Director: Archivist based in Pretoria. This pivotal role within the CMIS Division involves managing corporate archival records, conducting critical research, and interpreting higher-level legislation. Your expertise will not only ensure the proper classification and maintenance of records but also contribute significantly to the integrity and accessibility of information that supports the Department’s operations. By managing the Defence Record Classification systems, you will play an essential part in maintaining historical accuracy in South Africa’s public service.

In addition to your administrative responsibilities, this role emphasizes the importance of guiding and developing staff within records management. You’ll have the opportunity to implement training frameworks and competency programs that enhance the skills of your colleagues, fostering a culture of excellence in record-keeping. Your work will have a lasting impact on the Department of Defence and the wider community, ensuring that information is properly archived and accessible for generations to come.

About the Department

The Department of Defence is dedicated to providing security and stability for South Africa. Its mission encompasses safeguarding the sovereignty of the nation while ensuring the welfare of its personnel and the communities they serve. Working here means being part of a team that values integrity, accountability, and a commitment to service excellence. The role of archivist is crucial in supporting the Department’s objectives, as effective information management is key to informed decision-making and strategic planning.

What You’ll Do

• Manage corporate archival records and ensure accurate classification and maintenance.
• Conduct research and interpret relevant higher-level legislation.
• Maintain and update the DOD Record Classification systems, both electronic and paper-based.
• Provide specialist advice on record disposal to Service/Division FSEs.
• Establish training and development frameworks for records management staff.
• Develop and present competency frameworks and ETD programs for records management officials.
• Organize lectures, briefings, and awareness sessions on records management issues.

What You’ll Need

• A minimum of Grade 12 (NQF Level 4) and a Diploma (NQF Level 6) in Records and Archive Management, Information Management, or Information Science.
• At least three years of functional experience in a Records office, Registry, Archive, or Information Management environment.
• An understanding of the Constitution of the Republic of South Africa, the Access to Information Act, and relevant legislation governing records management.
• Knowledge of record office procedures and standards for storage and maintenance of records.
• Strong communication skills to effectively train and guide staff.

How to Apply

Please refer to the application instructions provided below.