Archivist Registry Clerk Supervisor – Pretoria – Department Of Defence

About the Role

The Department of Defence is seeking a dedicated Archivist Registry Clerk Supervisor to join its CMIS Division in Pretoria. This vital role plays a significant part in maintaining the integrity and accessibility of records, which is essential for effective governance and public service. As an Archivist Registry Clerk Supervisor, you will ensure that records classification systems are not only designed and implemented but also maintained to high standards, directly impacting how information is managed within the department. Your work will support the transparency and efficiency of government functions, ultimately contributing to the well-being of the community.

Located in the heart of Pretoria, this position offers an opportunity to work in a dynamic environment where your contributions will help shape the archival landscape of South Africa. You will engage with various stakeholders, conducting training and providing professional support, which is critical in promoting best practices in records management. By participating in consultations and inspections, you will play a key role in ensuring compliance with legislative standards, making this position both challenging and rewarding.

About the Department

The Department of Defence is committed to ensuring the security and safety of South Africa. It operates with a mission to uphold the values of democracy, maintain peace, and foster a sense of national pride. Working within this department means being part of an organization that values integrity, professionalism, and service to the nation. The CMIS Division, where this role is based, focuses on effective information management, ensuring that all records are preserved and accessible for future generations.

What You’ll Do

• Design, evaluate, implement, and maintain records classification systems.
• Facilitate the practical implementation of approved records management systems.
• Update training manuals and provide Records Management Training to staff.
• Conduct appraisals of records management training and perform contextual analyses.
• Carry out inspections to ensure compliance with records management practices.
• Offer professional support and advice to stakeholders regarding records management.
• Participate in consultation meetings and forums to address concerns related to records management.
• Collect, research, and transcribe oral history records, identifying potential sources.
• Promote and market archival functions and services within the department.

What You’ll Need

• Minimum of Grade 12 (NQF Level 4) and a Diploma (NQF Level 6) in Records and Archive Management/Information Management/Information Science.
• At least three years of functional experience in a records office, registry, archive, or information management environment.
• Strong problem-solving skills and the ability to manage the processing and storage of records.
• Effective verbal and written communication skills in English.
• Proficiency in Microsoft Word and Excel.
• Understanding of archival and information-related legislation, particularly the National Archives of South Africa Act and the Promotion of Access to Information Act.
• Fair knowledge of records office procedures, particularly in storage and maintenance.

How to Apply

For application instructions, please see the details provided below.