About the Role
The Department of Public Works and Infrastructure is seeking a dedicated Administrative Officer for Cleaning Services based at the Pretoria Regional Office. This pivotal role plays an essential part in ensuring that public facilities maintain a hygienic environment, supporting the community’s health and well-being. The Administrative Officer will be responsible for overseeing the ordering, distribution, and inventory management of cleaning materials and equipment, while also supervising cleaning service operations. This is a chance to contribute positively to public service in South Africa and ensure that facilities are kept to the highest standards of cleanliness.
In this role, you will engage with various stakeholders, including client departments, to administer requests and monitor services rendered by both in-house staff and contractors. Your efforts will directly impact the quality of service provided to the public, making sure that every space is maintained to promote a safe and inviting atmosphere. This position not only demands strong organizational skills but also a passion for public service and community support.
About the Department
The Department of Public Works and Infrastructure is tasked with developing and maintaining the nation’s public infrastructure. Its mission encompasses ensuring that government facilities are functional, accessible, and conducive to the needs of the public. Working here means being part of a larger vision that aims to enhance the quality of life for all South Africans through effective public service delivery and infrastructure management.
Joining this department offers a unique opportunity to contribute to meaningful projects that directly benefit communities, while also collaborating with like-minded professionals dedicated to serving the public good.
What You’ll Do
- Facilitate the ordering and distribution of cleaning materials and equipment.
- Prepare necessary documentation for requisitions and capture requests on LOGIS.
- Recommend purchases of cleaning supplies and verify the distribution processes.
- Order supplies from vendors and maintain a well-organized inventory.
- Supervise cleaning services to ensure a hygienic environment across facilities.
- Administer cleaning schedules and respond to requests from client departments.
- Monitor service quality from in-house staff and private contractors.
- Assist in financial administration related to cleaning services and provide input for budgeting.
- Manage the allocation of uniforms for new cleaning staff.
- Support the implementation of Service Level Agreements (SLA) and general administrative duties.
What You’ll Need
- A minimum of a three-year tertiary qualification (NQF Level 06) in Public Administration or a related field.
- Relevant work experience in administrative or cleaning service roles.
- Knowledge of procurement and tender regulations, Occupational Health and Safety, Labour Relations Act, and Public Finance Management Act.
- Strong numeracy and analytical skills alongside effective problem-solving abilities.
- Excellent interpersonal, communication, and report-writing skills.
- Proficient in computer usage with a good understanding of general administration tasks.
How to Apply
For the position of Administrative Officer: Cleaning Services, please refer to the application instructions below.
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Requirements
A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Administration or related field.Relevant years of work experience in the relevant fields.
Knowledge Procurement and tender regulations; Occupational Health and Safety; Labour Relations Act; Public Finance Management Act.
Skills: Numeracy Interpersonal and diplomacy skills; advisory skills; supervisory skills; general administration and organisational skills; computer utilization; analytical thinking; problem solving skills; communication and report writing abilities.
Job Duties
Facilitate the ordering and distribution of cleaning material and equipment: Prepare documentation for requisitions.Capture requests on LOGIS.
Recommend the purchasing of cleaning materials and equipment.
Verify the purchase and distribution of cleaning materials and equipment.
Order cleaning material and equipment from suppliers.
Maintain supplies inventory by checking stock to determine inventory level.
Execute the supervision of cleaning services to maintain hygienic environment-: Administer cleaning schedules for clients.
Administer requests from client departments.
Monitor services rendered by in house staff and private contractor.
Ensure preparation and allocation of uniform for new employees.
Provide support in financial administration for cleaning services.
Determine the financial for stock needed.
Provide budget input for cleaning services.
Assist with verification invoices that come from suppliers’ clients’ queries and complaints.
Assist in ensuring implementation of Service Level Agreement (SLA).
Render general administration and supervisory work-: Supervise performance of subordinates.
Administrate office correspondence, documents and reports.
Provide information for audit queries.
Organise relevant meetings and workshops and document record thereof.
