About the Role
The Department of Public Works and Infrastructure is seeking dedicated individuals for the role of Administrative Clerk: Workshop at its Pretoria Regional Office. This position is crucial in ensuring that the administrative processes related to workshop job cards run smoothly. By managing job cards and providing clerical support, you will play a significant part in the operational efficiency of public service offerings in South Africa. The role is designed to support not just the department but also the larger community, ensuring that services are delivered effectively and that client queries are addressed promptly.
Located in the vibrant city of Pretoria, this role offers you the chance to contribute directly to the workings of government jobs that serve the public. Your efforts in administrative tasks will enhance the overall experience of clients and stakeholders, making a difference in the day-to-day operations of the department. Joining this team means being part of a wider mission to improve public service delivery and foster a supportive environment for all South Africans.
About the Department
The Department of Public Works and Infrastructure is dedicated to providing essential services that contribute to the development and maintenance of infrastructure across South Africa. Its mandate includes managing public properties and ensuring that government facilities operate effectively. Working within this department provides a unique opportunity to engage in meaningful projects that impact the community, making it a rewarding environment for those passionate about public service and community development.
What You’ll Do
- Register and file new job cards, ensuring all information is up-to-date.
- Monitor and follow up on outstanding job cards to maintain workflow.
- Assist with the ordering and managing of workshop materials and equipment.
- Organise, record, and store correspondence and data efficiently.
- Address client complaints and maintain an active register of queries.
- Coordinate meetings with stakeholders and take minutes during discussions.
- Capture and update financial information for the sub-directorate.
- Handle petty cash and telephone accounts for the unit as required.
What You’ll Need
- A minimum of a Senior Certificate/Grade 12.
- Knowledge of Works Control System (WCS) and Basic Accounting System (BAS).
- Familiarity with financial management and administration principles.
- Strong numeracy and accounting skills.
- Excellent organisational and interpersonal skills.
- Proactive problem-solving abilities and effective communication skills.
- Computer literacy with a focus on administrative software.
How to Apply
For the position of Administrative Clerk: Workshop, please refer to the application instructions below.
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Requirements
A minimum of Senior Certificate/ Grade 12.No previous experience required.
Knowledge: Works Control System (WCS); Basic Accounting System (BAS); Public Finance Management Act (PFMA); Treasury Regulations; financial management and administration; State budgetary systems business-, accounting- and financial systems.
Logis.
Skills: Numeracy; accounting; organising; interpersonal skills; diplomacy; ability to follow a pro-active and creative problem-solving approach; communication computer literacy.
Job Duties
Provide administration of job cards: -Register and file new job cards.Make follow up on outstanding job cards.
Monitor the updating of information on job card.
Circulate information on job cards.
Set queries and problems on job cards.
Render general clerical support services: - Assist with the ordering of workshop material and equipment.
Record, organise, store, capture and 90 retrieve correspondence and data.
Update registers and statistics.
Make photocopies as required.
Distribute documents/packages to various stakeholders as required.
Administer client complaints and queries: -Maintain an active query register for the unit.
Address enquiries or refer them to the necessary manager.
Follow-up on outstanding complaints and queries.
Provide feedback to clients regarding complaints.
Coordinate meetings with stakeholders and perform other clerical functions -: Confirm availability of required stakeholders.
Arrange meetings and take minutes during meetings.
Organise necessary logistics for the meetings.
Prepare and distribute documents as directed.
Provide personnel and financial administration support services for the sub-directorate: -Capture and update expenditure for the sub- directorate.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
