Administrative Clerk – Mount Ayliff – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a dedicated Administrative Clerk for the District Coordination of the Expanded Public Works Programme (EPWP) in Mount Ayliff. This role plays a crucial part in ensuring that administrative support is provided efficiently, aiding in the execution of government initiatives aimed at enhancing community development. By facilitating effective communication and data management within the department, you will contribute to the overall mission of improving public service delivery in the O.R. Tambo Region of South Africa.

As an Administrative Clerk, you will be immersed in a vibrant environment where your efforts will help streamline operations and support various committees. This position not only allows you to develop your administrative skills but also places you at the heart of governmental processes that directly benefit local communities. Your work will contribute to the effective implementation of the EPWP, which aims to alleviate poverty and create job opportunities in the region.

About the Department

The Department of Public Works and Infrastructure is dedicated to the sustainable development of South Africa’s infrastructure. Its mandate revolves around creating job opportunities, enhancing public services, and ensuring compliance with governmental policies. Working here means being part of a team that is committed to making a tangible difference in the lives of citizens, fostering an environment of growth, and providing essential support to various public bodies.

What You’ll Do

• Organize venues for meetings and make necessary bookings.
• Manage incoming and outgoing correspondence effectively.
• Write and distribute minutes from meetings to relevant stakeholders.
• Liaise with public bodies regarding administrative issues.
• Provide secretariat support for functional steering committees according to EPWP standards.
• Facilitate data capturing for the Department of Public Works and Infrastructure and associated public bodies.
• Engage with municipalities and public bodies in the O.R. Tambo region.
• Verify information for accuracy and compliance.
• Maintain an organized filing system for the unit.
• Conduct monthly monitoring of captured information versus system data.
• Visit sites to verify compliance with EPWP guidelines and accurately captured information.
• Collect and manage registers and employment contracts for EPWP participants.
• Ensure compliance templates are created for each project.
• Facilitate procurement services for the EPWP Directorate.
• Monitor budget allocations to prevent under- and overspending.
• Handle procurement processes for accommodation, venues, and supplies, ensuring correct documentation.

What You’ll Need

• National Senior Certificate.
• No prior experience required.
• Knowledge of Public Finance Management Act (PFMA) and related legislation.
• Understanding of EPWP phase 3 guidelines and the National Development Plan.
• Proficiency in computer literacy.
• Strong diagnostic, analytical, and problem-solving skills.
• Skills in policy development are preferred.

How to Apply

Please submit your application before the closing date as late applications will not be considered.