Administration Officer: Construction Project Management – Bloemfontein – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a dedicated Administration Officer in Construction Project Management to join their Bloemfontein Regional Office. This role is integral to ensuring that construction projects are executed efficiently and effectively, which directly impacts the infrastructure development of the Free State province and beyond. By managing financial administration and project support, you will play a vital part in enhancing public service in South Africa, ultimately contributing to the betterment of communities through improved facilities and services.

As an Administration Officer, you will be entrusted with a variety of responsibilities that help facilitate smooth operations within the construction management team. Your efforts will not only support ongoing projects but will also be crucial in handling queries from stakeholders, thereby ensuring that communication flows effectively between all parties involved. Your role will be a blend of administrative duties and project oversight, making it a rewarding opportunity for anyone passionate about contributing to public service.

About the Department

The Department of Public Works and Infrastructure is committed to delivering quality infrastructure and public services across South Africa. Their mission includes the provision of strategic support for infrastructure projects, ensuring that they align with governmental objectives and community needs. Working in this department means being a part of a dedicated team that fosters development and enhances the nation’s human capital through effective project management and public administration.

What You’ll Do

• Monitor and manage claims and payments for construction projects.
• Collect and receive invoices from Registry Services and ensure accurate capturing on the Re-a-Patala payment tracking system.
• Identify and rectify discrepancies related to payment certificates.
• Provide administrative support for project documentation and correspondence.
• Maintain and update the WCS and Re-a-Patala databases.
• Disseminate project status reports and handle queries from consultants and contractors.
• Liaise with relevant stakeholders to ensure smooth project execution.
• Render general clerical support, including managing the filing system and leave register.
• Support financial administration by capturing and updating component expenditure.
• Coordinate meetings and workshops, preparing necessary documents and minutes.

What You’ll Need

• A minimum of a three-year tertiary qualification (NQF Level 06) in Public Administration, Project Administration, or a related field.
• At least three years of experience in Office Administration or Project Administration.
• Proficiency in MS Word, PowerPoint, Excel, and Outlook.
• Strong verbal and written communication skills in English.
• Knowledge of project principles, methodologies, and reporting procedures.
• Ability to work independently and effectively plan and organize tasks.
• Understanding of project management within the built environment is desirable.
• Familiarity with WCS systems or experience in the built environment industry is an advantage.

How to Apply

Please refer to the application instructions below.