About the Role
The Department of Public Works and Infrastructure is seeking a dedicated Administration Officer for the prestigious Parliamentary Precinct based in Cape Town. This role is vital in providing essential administrative support to the Prestige Directorate, ensuring smooth operations within the precinct that plays a crucial role in the functioning of South Africa’s government. By coordinating meetings, managing documentation, and facilitating communication between various stakeholders, you will help uphold the integrity and efficiency of public service in our vibrant city.
In this position, you will be at the heart of the action, working closely with the South African Police Service and other key partners. Your contributions will directly impact the legislative processes that affect the lives of South Africans, making your work not just a job, but a meaningful endeavor in public service. The Parliamentary Precinct is not just a workplace; it is a symbol of democracy and governance in South Africa, and your role will be pivotal in maintaining its essential functions.
About the Department
The Department of Public Works and Infrastructure is committed to delivering effective public services and infrastructure development that meets the needs of the community. Its mandate includes managing the government’s property portfolio and ensuring that public buildings are safe, functional, and accessible. Working here means being part of a team that directly contributes to the enhancement of South African society through sustainable development and efficient resource management.
The department plays a critical role in the country’s infrastructure planning and development, making it a meaningful and impactful place to work. By joining this team, you will help create facilities that support the government’s mission and improve the lives of citizens across South Africa.
What You’ll Do
- Provide comprehensive administrative support to the Prestige Directorate.
- Coordinate and prepare for meetings, including creating agendas and documentation packs.
- Record and distribute minutes and action items from meetings.
- Maintain filing systems, both electronic and manual, to ensure efficient document management.
- Facilitate communication and liaise with stakeholders, including the South African Police Service.
- Assist in managing parking areas relevant to the Parliamentary Precinct.
- Support financial record-keeping and compliance with treasury and audit requirements.
- Conduct routine site inspections of the Parliamentary Precinct.
What You’ll Need
- A minimum of a three-year tertiary qualification (NQF Level 06) in Public Administration, Public Management, or a related field.
- Relevant work experience in administrative or operational support roles.
- A valid driver’s license.
- Proficiency in MS Word, PowerPoint, Excel, and Outlook.
- Strong administrative and organizational skills.
- Excellent written and verbal communication abilities.
- Knowledge of government regulatory frameworks and public finance management.
How to Apply
Email applications for this position must be submitted according to the instructions below.
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Requirements
A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Administration/Public Management or related qualification.Relevant years of work experience in administrative or operational support.
Valid driver license.
Computer literacy (MS Word, PowerPoint, Excel, and Outlook).
Administrative and organising skills, Good written and verbal communication, Record-keeping and document management, Stakeholder liaison, Problem-solving abilities.
Knowledge of Government regulatory framework, Minimum Information Security Standards (MISS) Act, 138 Departmental strategic goals and objectives and service delivery programmes, Public Finance Management, Public Service Regulation, Public Service Act, National Minimum Information Requirement, Regulations of the National Archives and records Service of South Africa Act and related records management processes, Archive standards and procedures.
Job Duties
Provide administrative support to the Prestige Directorate With regard to the Parliamentary Precinct in terms of co-ordinating meetings: Prepare meeting notices, agendas, and documentation packs.Record and distribute minutes and action items.
Maintain a register of resolutions and decisions.
Coordinate logistical arrangements for bi-lateral meetings.
Maintain proper filing systems (electronic and manual).
Support communication and liaison processes between the client department, the South African Police Service, and relevant stakeholders: Draft routine correspondence and stakeholder communication.
Maintain updated contact databases of the clients and stakeholders.
Coordinate submission and tracking of queries and service requests.
Assist with the parking administration and record keeping of the parking areas pertinent to the Parliamentary Precinct.
Assist with preparation of reports and briefing documents.
Supports financial record-keeping and compliance processes in line with Treasury and audit requirements: Track implementation of resolutions pertinent to specific meeting.
Liaise with client regarding day-to- day maintenance calls logged.
Liaise with Service Providers on work in progress as well as completed calls logged.
Do routine site inspections of the Precinct daily.
Send out communication alerts as and when required.
