About the Role
The Department of Basic Education is looking for a dedicated Administration Clerk for Travel Administration based in Pretoria. This vital role supports the public service by ensuring efficient travel management and financial accountability within the department. As an Administration Clerk, you will play a key part in managing travel-related expenditures, which is essential for the proper functioning of educational initiatives across South Africa. By supporting your colleagues in effectively handling travel logistics, you contribute to the broader mission of enhancing education and learning opportunities for all citizens.
In this role, you will work closely with travel agents and various departmental officials to monitor and report on travel-related activities. Your attention to detail will help reduce instances of fruitless and wasteful expenditure, ensuring that resources are used effectively. This position not only offers you an opportunity to grow your administrative skills but also allows you to directly impact the quality of education services provided to South Africans, making it a fulfilling career choice.
About the Department
The Department of Basic Education is tasked with developing and managing South Africa’s education system, focusing on improving access to quality education for all learners. This department is dedicated to ensuring that every child receives a solid foundation for their future through effective policies and programs. Working within this department means being part of a mission that shapes the future of the nation, making a meaningful difference in communities across South Africa.
What You’ll Do
- Administer and track fruitless and wasteful expenditure related to travel.
- Obtain and review weekly reports of no-shows and late cancellations from travel agents.
- Advise officials on incorrect actions to prevent future occurrences.
- Compile and distribute lists of no-shows to relevant Deputy Directors-General.
- Verify travel accommodation payments and ensure accuracy in documentation.
- Assemble weekly and monthly reports on no-shows and late cancellations.
- Reconcile financial reports and payment advice with supplier statements.
- Forward invoices to relevant supervisors for processing.
What You’ll Need
- A Grade 12 certificate is essential; a post-matric qualification in travel administration is an advantage.
- Knowledge of administrative and clerical procedures.
- Understanding of financial and procurement processes.
- Familiarity with BAS and LOGIS systems.
- Strong computer literacy.
- Good written and verbal communication skills.
- Ability to prioritize tasks and work under pressure.
- Strong interpersonal skills to collaborate effectively with colleagues.
How to Apply
Please submit your application via post to the provided address below or consider hand-delivering it to the Department of Basic Education.
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Requirements
Grade 12 certificate Post matric qualification and experience in travel administration will be an added advantage.Knowledge of administrative and clerical procedures.
Understanding of financial and procurement procedures.
Ability to prioritise work.
Knowledge of BAS and LOGIS.
Knowledge and understanding of procurement policy.
Computer literacy.
Good communication (Written and verbal) and interpersonal skills.
Ability to work under pressure.
Job Duties
Administer fruitless and wasteful expenditure /no shows/late cancellations.Obtain list of no shows and late cancellations from the Travel Agent on a weekly basis (Monday).
Advise officials of incorrect actions to avoid a repeat.
Compile a list of no shows and distribute to the relevant DDGs.
Verify payments of travel accommodation.
Receive the payment stubs from Finance and add the disbursement number and action date onto the hard copy next to the invoices paid.
Compile and Consolidate No-Shows/Late Cancellation Weekly/Monthly Reports.
Forward copies of invoices to the relevant supervisor.
Reconciliation of reports from Finance and Determination Committee.
Reconcile the BAS payment advice with the statement from suppliers.
