About the Role
The Emergency Medical Services is seeking an Administration Clerk: Support for its crucial Aeromedical Services unit. Based in Cape Town, this role plays an essential part in ensuring that the financial processes related to emergency medical services are managed efficiently. By tracking and verifying invoices from contracted providers, including private ambulance companies and non-profit organizations, you will help maintain the integrity of financial operations that directly impact the community’s health and safety.
This position is not just about numbers; it’s about supporting a vital service that saves lives. Your attention to detail and organizational skills will contribute to the smooth operation of emergency services, making a real difference in the public service landscape of South Africa. Working alongside dedicated professionals in a fast-paced environment, you will find a sense of purpose in contributing to the well-being of your fellow citizens.
About the Department
The Emergency Medical Services department is dedicated to providing high-quality pre-hospital emergency care and transport. Its mission is to ensure that all South Africans have access to timely and efficient medical assistance in emergencies. By joining this department, you become part of a team committed to improving public health outcomes and providing exceptional service to the community.
Working here means being part of a forward-thinking organization that values teamwork, compassion, and professionalism. Your contributions will help shape the future of emergency medical care and support the vital services that the community relies on.
What You’ll Do
- Receive, register, and track invoices from contracted providers.
- Verify invoices and supporting documentation against service level agreements and purchase orders.
- Reconcile provider claims and follow up on any missing or inconsistent information.
- Maintain monthly expenditure and utilization records for the Business Solutions contract.
- Flag any expenditure risks or outstanding invoices for management review.
- Liaise with contracted providers, Finance, and Supply Chain Management.
- Provide administrative support to EMS Supervisors and other relevant personnel.
What You’ll Need
- Minimum educational qualification: Senior Certificate or equivalent.
- Relevant experience in the administration of financial processes and information.
- Experience in verifying invoices and dealing with contracted providers.
- Valid driver’s license and willingness to travel as required.
- Computer literacy in Microsoft Office, email, and internet usage.
- Knowledge of invoice processing, claims reconciliation, and recordkeeping.
- Strong problem-solving skills, ability to prioritize tasks, and work under deadlines.
- Good communication and interpersonal skills, with the ability to work independently and as part of a team.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
Minimum educational qualification: Senior Certificate (or equivalent).Experience: Appropriate experience with administration of financial processes and information.
Appropriate experience verifying invoices, claims and supporting proof of service.
Appropriate experience dealing with contracted providers, Finance and Supply Chain Management.
Inherent requirement of the job: Valid driver's license.
Computer literacy in Microsoft Office, e-mail and internet.
Willingness to travel when required.
Competencies (knowledge/skills): Knowledge of invoice processing, claims reconciliation, expenditure monitoring and recordkeeping.
Knowledge of service level agreements, purchase orders, financial controls and PFMA requirements.
Ability to prioritize, solve problems, meet deadlines and maintain accurate records.
Ability to work independently and in a team, with good communication and interpersonal skills.
Job Duties
Receive, register and track invoices from contracted providers, including private ambulance companies, AMS and NPOs.Verify invoices and supporting proof of service against service level agreements, purchase orders, tariffs and approved activity.
Reconcile provider claims and follow up on missing, duplicate or inconsistent information.
Maintain monthly expenditure and utilisation records for the Business Solutions contract and contracted provider portfolio.
Flag expenditure risks, outstanding invoices and over- or under- utilisation for management attention.
Liaise with contracted providers, Finance and Supply Chain Management and provide administrative support to the EMS Supervisors.
