About the Role
The Department of Water and Sanitation is seeking a dedicated Administration Clerk Production (Supply Chain) to join their team at the Boskop Hydrological Services Office. This vital role is integral to ensuring efficient fleet coordination and the smooth operation of transport services to regional and area offices. Working in the heart of Boskop, this position plays a crucial part in supporting the community and public service by managing resources that facilitate water resource management across South Africa.
As an Administration Clerk, you will be responsible for maintaining accurate records of fleet vehicles, ensuring they are optimally utilized and well-maintained. This position not only supports the operational needs of the department but also contributes to the overall mission of managing South Africa’s valuable water resources effectively. Your role will help ensure that the fleet operates efficiently, which is essential for successful water management initiatives that benefit the public.
About the Department
The Department of Water and Sanitation is committed to the sustainable management of water resources in South Africa. Its mission is to ensure that water is available and accessible to all, while also safeguarding the aquatic environment. Working within this department means being part of a larger effort to enhance the lives of South Africans by ensuring a reliable and sustainable water supply.
In addition to managing water resources, the department also oversees the implementation of legislation related to water use, making it a critical player in environmental conservation and public health. Employees in this department are given the opportunity to contribute meaningfully to the community and the nation.
What You’ll Do
- Facilitate fleet coordination and provide transport services to regional and area offices.
- Record and optimize the use of fleet vehicles while ensuring thorough maintenance.
- Conduct daily pre- and post-inspections of vehicles for every trip.
- Arrange regular vehicle servicing and maintenance with service providers.
- Manage accounts between the Directorate: Water Resource Management Support and the service provider.
- Reconcile fleet accounts with agreed tariffs and reports.
- Process applications for short-term vehicle rentals and manage transport requests.
- Liaise with service providers regarding any accidents and arrange for relief vehicles.
- Control and manage the transport unit, ensuring efficient and effective operations.
- Provide administrative support for maintenance, fuel remuneration, and financial payments.
- Coordinate travel arrangements and monitor compliance with budgetary constraints.
What You’ll Need
- A Senior/Grade 12 certificate or relevant qualification.
- Experience in Supply Chain Management is advantageous.
- Knowledge of general clerical support services and office administration.
- Proficiency in computer applications, including word processing and spreadsheets.
- Strong verbal and written communication skills with practical experience in client orientation.
- Accountability, ethical conduct, and excellent planning and organizational skills.
- Familiarity with the National Water Act (Act 36 of 1998) and other relevant legislation is beneficial.
- Ability to work effectively under pressure.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
A Senior/Grade 12 certificate or relevant qualification.Relevant experience in Supply chain Management will serve as an added advantage.
Knowledge in general clerical support services.
Knowledge of office administration and data capturing.
Computer literacy.
Sound knowledge of word processing and spreadsheet applications.
Good verbal and written communication skills.
Practical experience in client orientation and customer focus, letter, and report writing.
Accountability and ethical conduct.
Planning and organising.
Experience in the national water use registration process.
Knowledge of the National Water Act, (Act 36 of 1998) and other relevant legislations.
Ability to work under pressure.
Job Duties
Facilitation of fleet co-ordination and rendering services to regional and area offices (pool).Ensure that all available fleet vehicles are recorded, optimally utilised, and thoroughly maintained.
Ensure that the correct procedures are followed on the issuing of vehicles.
Conduct pre- and post-inspection of vehicles on a daily basis for every trip.
Arrange regular vehicle servicing and vehicle maintenance with the respective service providers.
Manage accounts between the Directorate: Water Resource Management Support and the service provider.
Reconcile the fleet account with agreed tariffs with the service provider.
Reconcile the BAS and SAP reports against the statement of account.
Process the application for requisition of short-term rental.
Liaise with the service provider in case of accident for provision of relief vehicle.
Control and manage the transport unit.
Procurement of vehicles for the provincial office.
Provide a monthly status report on all fleet account.
Ensure effective provisioning of transport reservation.
Ensure effective and efficient control of fleet.
Render administrative on maintenance, fuel remuneration and financial payments to service provider.
Coordinate travel arrangement.
Liaise with travel 150 agency with the arranged bookings.
Monitor travel needs of the directorate for compliance and alignment of budget.
Verify payments and reconciliation of account with travel agency.
Provide cost containment in terms with car hire, accommodation, and flight.
Align the travel policy and monitor the adherence pertaining to the application on specified types of car hire.
Compile report to management on cost savings, deviations, and exceptions.
