Administration Clerk (production) – Simon’s Town – Sa Naval Publications Unit

About the Role

The SA Naval Publications Unit is seeking a dedicated Administration Clerk (Production) to join their team in Simon’s Town. This role is essential for ensuring the smooth operation of administrative functions that support the South African Navy’s mission. As an Administration Clerk, you will play a vital part in managing and organizing documents, facilitating communication, and maintaining critical records that impact the daily operations of the naval service.

Your contributions will be felt throughout the community, as the work you do empowers the public service to deliver on its commitments. The SA Naval Publications Unit provides crucial support to the Navy, and your role will help ensure that operations run efficiently, allowing the Navy to focus on its core mission of defending the country and supporting maritime safety.

About the Department

The SA Naval Publications Unit is an integral part of the South African Navy, tasked with producing and managing naval publications that are vital for operational effectiveness. The department’s mission is to ensure that all naval personnel have access to accurate, up-to-date information and resources necessary for executing their duties. Working within this department means being part of a team that values precision, teamwork, and commitment to serving South Africa’s maritime interests.

What You’ll Do

• Record, organize, and store job cards and relevant documentation
• Assist with the archiving of images and retrieval of correspondences
• Update registers and maintain statistics for operational tracking
• Handle routine inquiries and provide assistance to clients
• Scrutinize documents to determine necessary actions and information
• Manage incoming calls and refer inquiries to the appropriate personnel
• Draft and type letters, memorandums, reports, and other documents as needed
• Handle classified files and ensure proper document management
• Photocopy documents and manage incoming and outgoing communication
• Distribute photographic jobs and documents to relevant stakeholders
• Maintain the filing system and document registers for the component

What You’ll Need

• Grade 12 (NQF Level 4) or equivalent qualification
• No prior experience required; however, exposure to administration is beneficial
• Advantageous qualifications in digital photography, graphic design, or art
• Proficiency in MS Office Suite, including Word, Excel, and PowerPoint
• Good artistic skills and knowledge of computer-aided applications
• Ability to communicate effectively in both written and verbal English
• Excellent interpersonal skills and a strong problem-solving aptitude
• Capability to work independently and manage tasks efficiently

How to Apply

Please refer to the application instructions below.