Administration Clerk (production) – Pretoria – Sa Navy Headquarters

About the Role

The SA Navy Headquarters is looking for a dedicated Administration Clerk (Production) to join its team in Pretoria. This role plays a vital part in supporting the Senior Staff Officer of Naval Chaplain Services (SSO NCS) by providing essential administrative and secretarial services. Your contributions will help ensure the smooth operation of naval activities, enhancing the efficiency of public service and the community at large.

Located in the heart of Pretoria, this position offers a unique opportunity to work closely with senior staff and engage in a range of administrative tasks. By managing correspondence, arranging transport, and maintaining office supplies, you will directly contribute to the effective functioning of the SA Navy Headquarters. This role is not just about paperwork; it’s about supporting the men and women who serve our country and ensuring their needs are met efficiently.

About the Department

The SA Navy is committed to safeguarding South Africa’s maritime interests and maintaining peace and security at sea. The department’s mission encompasses a wide range of responsibilities, including maritime operations, naval training, and community engagement. Working within the Navy offers a sense of purpose and pride, as you contribute to the welfare of the nation and support the brave individuals who protect our shores.

Joining the SA Navy Headquarters means becoming part of a dedicated team that values discipline, professionalism, and service excellence. Your role as an Administration Clerk will not only fulfill administrative needs but also enhance the overall functionality of this esteemed institution.

What You’ll Do

• Provide administrative and secretarial support to the Senior Staff Officer Naval Chaplain Services (SSO NCS)
• Manage office supplies and ensure the availability of necessary materials
• Control and process incoming and outgoing mail and signals
• Prepare and distribute the SSO NCS’s monthly programme to all relevant parties
• Arrange transport and accommodation for SSO NCS’s visits
• Handle incoming telephone calls and direct queries to the appropriate personnel
• Register incoming and outgoing correspondence accurately
• Safeguard documents and maintain an organized filing system
• Draft routine documents as requested by the SSO NCS
• Process travel claims and manage currency reconciliation
• Oversee the procurement of stationery and refreshments

What You’ll Need

• Grade 12 (NQF Level 4) or equivalent qualification
• Computer literacy in the MS Office suite
• Strong written and verbal communication skills in English
• Understanding of secretarial and personal assistant functions
• Knowledge of general office administration and organization
• Innovative thinking to optimize secretarial services
• Excellent telephone etiquette and typing skills
• Ability to provide outstanding customer service
• Strong planning, organizing, and problem-solving skills

How to Apply

Please refer to the application instructions below.