About the Role
The Chief Clerk at the Department of Public Service and Administration is seeking an Administration Clerk for Administrative Support Services based in Pretoria. This role is vital for ensuring the smooth operation of the security-printing environment, where accurate and timely delivery of printed materials serves the needs of various stakeholders. By supporting production activities and maintaining organized records, you will contribute significantly to the efficiency of public service operations, impacting communities across South Africa.
Working in Pretoria offers you the chance to engage directly with public service initiatives that benefit citizens. As an Administration Clerk, you will liaise with different units, ensuring that production tasks are completed seamlessly and on time. Your efforts will not only support the workflow but will also ensure that essential materials are delivered as needed, making a real difference in the lives of many.
About the Department
The Department of Public Service and Administration is dedicated to fostering a capable and accountable public service in South Africa. Its mandate includes improving service delivery and ensuring that government operations are efficient and effective. Joining this department means becoming part of a mission that aims to enhance the lives of citizens by providing vital services and support through a well-functioning public service.
Working in this department is meaningful because it places you at the heart of the government’s efforts to create a better future for all South Africans. You will be part of a team that values integrity, accountability, and excellence, helping to shape the landscape of public service.
What You’ll Do
- Assist the Chief Clerk with production activities and ensure smooth workflow within the security-printing environment.
- Liaise with design, press, printing, and finishing units to support timely project completion.
- Track usage of materials and initiate re-ordering to maintain an organized inventory system.
- Maintain and update records of production activities, including job specifications and production schedules.
- Distribute printed documents and correspondence to relevant stakeholders efficiently.
- Coordinate with courier services to arrange deliveries and monitor shipment progress.
- Track dispatched printed materials to ensure timely and accurate delivery.
- Compile statistics and provide input for reports as required.
- Support ordering and maintenance of adequate material stock for continuous production.
What You’ll Need
- A Grade 12 Certificate is required.
- No previous experience is necessary for this role.
- An understanding of public service administration frameworks and relevant policies is beneficial.
- Familiarity with security printing procedures and internal administrative processes is advantageous.
- Must be able to obtain a positive security clearance.
How to Apply
Please refer to the application instructions below.
Requirements
Grade 12 Certificate.No experience required.
Understanding of relevant public service administration frameworks, GPW policies, security printing procedures, and internal administrative prescripts.
Must be able to obtain a positive security clearance
Job Duties
Assist the Chief Clerk with production activities and support smooth workflow within the security-printing environment Liaise with design, press, printing, finishing, and other relevant units to support the timely completion of work.Track usage, initiate re-ordering when required, and maintain an organized inventory system.
Maintain, update and manage records of production activities, including job specifications, client requirements, production schedules, inventory levels, and related information.
Distribute printed documents and related correspondence to relevant stakeholders.
Coordinate with courier or transport service providers to arrange deliveries and monitor delivery progress.
Track and trace dispatched printed materials to support timely and accurate delivery.
Communicate with delivery personnel, monitor shipment status, and assist in resolving delivery issues or delays.
Administrative reporting and procedures.
Compile up-to-date statistics and provide input for daily, weekly, or monthly reports as required.
Support the ordering and maintenance of adequate material stock to ensure availability for continuous production.
