About the Role
The Department of Basic Education is seeking a dedicated Administration Clerk for the EPWP Reporting team based in Pretoria. This role plays a vital part in ensuring that essential administrative and logistical support is provided to the Directorate. As an Administration Clerk, you will contribute significantly to the smooth operation of the Directorate, which ultimately impacts the quality of public service delivered to the community. Your day-to-day tasks will enhance efficiency and help maintain a well-organized work environment that serves the educational needs of South Africa.
In this position, you will be responsible for a variety of administrative tasks, including correspondence management, document distribution, and financial oversight. Your work will directly support officials in their efforts to implement educational programs effectively. By ensuring that the administrative processes run seamlessly, you will play a crucial role in fostering a productive atmosphere within the Directorate, benefiting educators and learners alike.
About the Department
The Department of Basic Education is committed to providing a quality education for all South African learners. Its mandate involves developing policies and implementing programs that enhance the educational landscape across the nation. Working in this department means being a part of a team that is dedicated to shaping the future of education in South Africa, making it a meaningful and impactful choice for your career.
What You’ll Do
- Provide comprehensive administrative support to the Directorate, ensuring all incoming and outgoing correspondence is accurately registered.
- Assist with petty cash requests and manage procurement of office supplies.
- Maintain a systematic records management system and oversee the distribution of documents confidentially and promptly.
- Organize travel arrangements and handle travel claims for officials.
- Maintain and support the electronic filing system, including the creation of folders on Microsoft Teams.
- Upload Directorate evidence on a weekly and monthly basis to electronic filing platforms, ensuring accurate documentation.
- Consolidate and maintain inventory registers for the sub-directorate monthly.
- Offer training support for electronic internal filing platforms and maintain a database of trained stakeholders.
- Assist with financial management within the Directorate, ensuring compliance with procurement policies and timely payment of invoices.
- Prepare quarterly procurement reports for the Directorate, ensuring all orders are created efficiently.
What You’ll Need
- A Grade 12 certificate is essential.
- A post-matric qualification and relevant administrative experience will be advantageous.
- Strong knowledge of administrative procedures and public service regulations.
- Familiarity with procurement policies and financial management procedures.
- Proficiency in Microsoft Office and good report writing skills.
- Excellent communication skills, both written and verbal.
- Strong interpersonal relations and planning abilities, with the capacity to work well under pressure.
- Capability to gather and analyze information independently and collaboratively.
How to Apply
Please follow the application instructions provided below.
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Requirements
Grade 12 certificate.A post-matric qualification and relevant experience in administration will be an added advantage.
Knowledge of administrative procedure.
Knowledge of public service prescripts and procedures.
Knowledge of procurement policies and procedures.
Thorough knowledge of financial management and supply chain management procedures.
Computer literacy (Microsoft Office).
Good communication skills (written and spoken).
Report writing skills.
Good interpersonal relations skills.
Sound organising and planning skills.
Ability to work long hours voluntarily and plan under pressure.
Ability to gather and analyse information.
Ability to adhere to policies, work independently, and work in a team.
Job Duties
Provide administrative and logistical support to the Directorate: receive and register incoming and outgoing correspondence.Make photocopies.
Assist with petty cash requests and procurement of office stock.
Records management.
Distribution of documents in a prompt and confidential manner.
Make travel arrangements for the officials.
Handle travel claims.
Maintain and oversee the filling system of the Directorate.
Create folders on Microsoft Teams.
Provide electronic internal filing platform(s) support to users.
Upload Directorate evidence on weekly/monthly basis on electronic filing platforms.
Consolidate and maintain sub-directorate monthly inventory registers.
Provide training support for electronic internal filing platform(s).
Maintain database of trained stakeholders.
Assist with the management of finances within the Directorate.
Procurement of goods and services using the correct procedures.
Prepare quarterly procurement reports for the Directorate.
Ensure that orders are created, and invoices are paid timeously.
