About the Role
The Gauteng Division of The High Court is seeking a dedicated individual to join their team as an Administration Clerk. Based in Johannesburg, this role is crucial in supporting the efficient management of assets within the court system, ensuring compliance and accuracy in asset management. By taking on this role, you will contribute significantly to the public service, helping to maintain the integrity and functionality of government operations in the heart of South Africa.
As an Administration Clerk, you will play a vital role in ensuring that all assets are accurately recorded, tagged, and maintained. Your efforts will not only support the day-to-day operations of the High Court but also help uphold the standards of accountability and transparency that are essential in public service. This position offers a unique opportunity to engage directly with processes that impact the community and the justice system in Gauteng.
About the Department
The Gauteng Division of The High Court is dedicated to upholding justice and ensuring that the law is applied fairly and efficiently. It serves as a cornerstone of the legal system in South Africa, providing a venue for the adjudication of serious civil and criminal matters. Working in this department means being part of a team that is committed to public service, ensuring that the rights of citizens are protected and justice is accessible to all.
The department’s mission revolves around maintaining the rule of law and delivering timely resolutions to legal disputes. By joining the Gauteng Division of The High Court, you will be part of a meaningful cause that impacts society, contributing to the foundation of a just and equitable community.
What You’ll Do
- Assist in coordinating compliance with asset management protocols
- Ensure accurate specifications and quantities for assets
- Complete and file Annexure B3 documentation
- Tag and register new assets on the Asset Register
- Maintain an updated signed Inventory List in relevant locations
- Prepare and process payments using the JYP System
- Complete Asset Movement forms when assets are relocated or repaired
- Conduct physical asset verifications to ensure accuracy in the lease register
- Facilitate the disposal of unserviceable and redundant assets
- Provide administrative support, including logistical arrangements for meetings
- Compile minutes and memos, and manage all office correspondence
- Maintain an organized filing system for all records
What You’ll Need
- A Grade 12 certificate
- No prior experience is required, making this a great opportunity for new entrants
- Knowledge of relevant legislation and financial policies is advantageous
- Skills in computer literacy (MS Office), analytical thinking, and effective communication
- Strong interpersonal relations, administration, and time management capabilities
- Attributes such as self-motivation, creativity, teamwork, and ambition
How to Apply
Applications can be sent via email to the address provided below.
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Requirements
Applicants should be in possession of a Grade twelve 12 certificate.No experience required.
Experience in Asset Management and a valid driver’s license will serve as an added advantage.
Skills and Competencies: Knowledge of relevant legislations, knowledge of PFMA, knowledge of Financial policies and procedures, knowledge of Treasury Regulations; BAS; PMDS; DFI and SCOA; Skilled in Computer literacy (MS office), analytical, 125 communication, interpersonal relations, administration, time management, numeracy, customer services orientation and self-management.
Along with the following attributes: Self-motivated, creative thinking, teamwork, ambitious and time bound.
Job Duties
Provide support with the co-ordination of compliance of Asset Management, ensure accurate specifications and quantities, ensure that Annexure B3 is completed and filed, ensure that all new assets are tagged, registered on the Asset Register, recorded on the signed Inventory List behind the relevant room/location door, prepare and process payments on the JYP System.Ensure Asset Movement form is completed when an asset is being moved or being taken for repairs, quality assure physical assets against the inventory list and the JYP Asset Register, perform a physical asset verification process to ensure the existence and completeness of the lease register, ensure that assets are barcoded and marked with permanent marker, ensure that Leased Assets Register is up to date, request for the uploading of assets on the register must be supported by the relevant payment batches and correct documentation to ensure correct valuation of assets, ensure that unverified assets are investigated to ensure that they were not disposed or transferred, ensure that deadlines for submitting reports at the Provincial Service Centre are adhered to at all times, facilitate disposal of unserviceable, redundant, obsolete and lost assets, facilitate the disposal of assets through the relevant disposal committees, identify and report surplus, redundant, obsolete, unserviceable or under-performing assets to the national office, ensure that assets are disposed of on the JYP system in the same financial year they were physically disposed, ensure a list of assets disposed on the JYP system is forwarded to the Provincial Service Centre for confirmation against approved disposal memorandums, maintain a file for approval disposal certificates (D12), provide administrative support service, provide logistical arrangements to meetings, provide secretariat support services to the meetings, compile minutes and memos, handle incoming and outgoing office correspondence, ensure a proper filling system for all the records and provide support with stationery supplies within the sub-directorate.
