About the Role
The Department of Health is looking for dedicated individuals to fill the role of Administration Clerk: Information Management in Kensington and Du Noon. This position is vital in supporting the health information management team, ensuring that accurate data is collected, analyzed, and reported effectively. By joining this team, you will play a crucial role in enhancing the quality of healthcare services provided to communities in Cape Town and surrounding areas.
In this role, you will be immersed in a dynamic work environment where your contributions directly impact public health. The importance of accurate data management in the healthcare system cannot be overstated; it ensures informed decision-making and the effective allocation of resources. Your work will support health campaigns and internal audits, making a tangible difference in the lives of South Africans.
About the Department
The Department of Health is committed to promoting health and well-being for all South Africans. With a mission to improve the quality of healthcare services, its focus includes the management of health information, policy implementation, and ensuring compliance with health standards. Working within this department means being part of a dedicated team that prioritizes community health and strives to make a positive impact on public service.
What You’ll Do
- Perform a variety of administrative tasks as part of the information management team
- Collect, collate, and compile health data to ensure proper data flow and quality
- Conduct data analysis and spot checks to monitor trends and address issues
- Respond to ad hoc queries and data requests from various stakeholders
- Assist in campaign data collection, collation, and quality assurance
- Conduct internal audits in compliance with Standard Operating Procedures and provide feedback
- Offer administrative support to your Line Manager and assist with reception duties
What You’ll Need
- A minimum of a National Senior Certificate (or equivalent)
- Relevant practical experience in Information Management within a health context
- Strong verbal and written communication skills
- Familiarity with Department of Health policies, legislation, and regulations
- Knowledge of information management processes and Standard Operating Procedures
- Proficiency in computer systems such as SINJANI, Clinicom, PHCIS, Tier.net, and EDR.web
- Competence in MS Office Suite (Word, Excel, PowerPoint, Outlook, MS 365 applications)
How to Apply
Please refer to the application instructions below.
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Requirements
Minimum educational qualification: National Senior Certificate (or equivalent).Experience: Appropriate practical experience in Information Management in a health environment.
Competencies (knowledge/skills): Ability to communicate effectively (verbal and written).
Knowledge of Department of Health policies, acts, legislation and circulars.
Knowledge of Information management processes and procedures/Standard Operating Procedures (SOP’s).
Knowledge of Computer systems: SINJANI, Clinicom, PHCIS, Tier.
net and EDR.
web.
Knowledge and understanding of HAST programme data tools.
MS Office (Word, Excel, PowerPoint, Outlook, MS 365 applications).
Job Duties
Perform administrative role as a member of the information management team and participation in health information co-ordinating activities.Collect, collate, compile data, validate data, analyse data trends, ensuring proper data flow, data quality monitoring and data reporting timeously.
Conduct data spot checks and trends analysis for all datasets and follow up with issues identified.
Attend to Ad Hoc Queries and Data Requests.
Assist with all campaign data collection, collation, capturing, and data quality.
Conduct internal audits at Facility in line with SOP’s and auditor general requirements and provide feedback to facility staff.
Support to Line Manager and administrative relief duties in reception.
