About the Role
The Administration Clerk: Finance/Admin position at the Department of Health in Cape Town is a vital role that directly supports the operations of healthcare administration. Working at the Head Office, you will play an essential part in ensuring that financial and administrative processes run smoothly, contributing to the overall effectiveness of public service in the community. Your efforts will help maintain efficient operations that ultimately impact the quality of health services provided to the citizens of Cape Town and beyond.
In this role, you will be responsible for a variety of administrative tasks that underpin the financial management within the department. Your contributions will not only assist in day-to-day operations but will also support broader initiatives aimed at enhancing healthcare delivery in South Africa. This position is an excellent opportunity for individuals looking to make a meaningful impact through their work in public service while developing essential skills in a dynamic environment.
About the Department
The Department of Health is dedicated to promoting and providing a comprehensive healthcare system that is accessible to all South Africans. With a mandate to ensure the health and well-being of the public, this department focuses on various aspects of healthcare, including disease prevention, health promotion, and the effective management of health resources. Working within this department means being part of a mission-driven team committed to improving the lives of people in the community.
The Department of Health strives for excellence in service delivery and is constantly seeking innovative ways to enhance healthcare systems. By joining this department, you will be contributing to impactful projects and initiatives that aim to strengthen the healthcare framework in South Africa, making a difference in the lives of many.
What You’ll Do
- Provide general administrative support to the finance team.
- Draft correspondence and monitor generic email inboxes.
- Maintain digital filing records and track submissions for approval.
- Manage the asset register and conduct quarterly verifications.
- Process staff leave records and provide financial administrative support.
- Handle petty cash requests, source quotes, and place orders.
- Capture requisitions on the Logis system and arrange staff travel.
- Monitor invoices for Supply Chain Management (SCM) and process journals on BAS.
- Assist in compiling and submitting finance-related reports.
- Prepare documents for internal and external audits.
- Manage communication for the deputy director, including handling incoming calls and emails.
- Coordinate workshops and meetings, ensuring venues are equipped and catering is arranged.
- Act as the committee clerk, recording and distributing meeting agendas and minutes.
What You’ll Need
- A minimum educational qualification of Senior Certificate (or equivalent).
- Relevant experience in administrative or finance support, particularly in a healthcare environment.
- A valid (Code B/EB) driver’s licence and willingness to travel.
- Proficient computer skills, including Excel, Word, PowerPoint, and Outlook.
- Strong numeracy skills and the ability to interpret financial reports.
- Excellent written and verbal communication skills.
- Effective planning and organization skills, along with good interpersonal abilities.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
Minimum educational qualification: Senior Certificate (or equivalent).Experience: Appropriate experience in Admin/Finance Support in a Healthcare environment or Revenue Generation.
Inherent requirement of the job: Willingness to travel and spend periods away from the office.
Valid (Code B/EB) driver's licence.
Competencies (knowledge /skills): Good computer skills (Excel/Word/PowerPoint/Outlook).
High level of numeracy (Accountancy) skills and interpretation of reports.
Excellent interpersonal and communication skills (written and verbal).
Good communication and people’s skills.
Planning and organising skills.
Job Duties
Provide General Administrative Support to the component.Draft correspondence, monitor generic email inboxes, and maintain efficient digital filing records.
Track submissions for Approval, manage the asset register and quarterly verifications, and process staff leave records for People Management.
Provide financial admin support.
Process petty cash requests, source quotes, place orders, and capture requisitions on the Logis system.
Arrange staff travel and accommodation, monitor invoices for SCM, process journals on BAS and handle queries.
Assist with the compiling and submitting of all finance related reports.
Assist in preparing documents required for internal and external audits.
Ensure effective communication.
Monitor incoming calls and emails of the deputy director, acknowledging receipt and responding to emails.
Managing the diary of the deputy director, co-ordinating appointments and Microsoft Teams meetings.
Provide operational support.
Co- ordinate workshops and meetings reserving and setting up venues with audiovisual equipment, arranging catering and invite the relevant staff.
Act as committee clerk to record, draft, and distribute meeting agendas and minutes.
