About the Role
The Department of Public Works and Infrastructure is looking for a dedicated Administration Clerk to join its team in Cape Town. This role is essential for ensuring the smooth operation of the Directorate, which plays a vital part in the efficient delivery of public services. As an Administration Clerk, you will directly contribute to the community by providing logistical and administrative support that enhances the functionality of the public service.
Located in the bustling city of Cape Town, this position will place you at the heart of the government’s efforts to build and maintain essential infrastructure. Your work will directly impact the lives of South Africans, helping to create a well-organized and responsive public service that meets the needs of its citizens.
About the Department
The Department of Public Works and Infrastructure is committed to delivering quality infrastructure and property management services to support the government’s objectives for a better South Africa. With a focus on accountability, efficiency, and sustainability, the department plays a crucial role in facilitating the development of infrastructure that meets the needs of various communities. Working here means being part of a team that values integrity and is dedicated to making a positive difference in the lives of South Africans.
What You’ll Do
- Provide essential administrative support to the Directorate, including receiving and registering correspondence.
- Manage logistical tasks such as making photocopies and assisting with petty cash requests.
- Oversee the distribution of documents while ensuring confidentiality and promptness.
- Organize travel arrangements for officials and handle travel claims efficiently.
- Maintain an organized filing system and manage records effectively.
- Assist with financial management tasks, including procurement of goods and services.
- Prepare quarterly procurement reports to ensure transparency and accountability.
- Ensure timely creation of orders and payment of invoices in compliance with regulations.
What You’ll Need
- A Grade 12 qualification (NQF Level 4) or equivalent.
- A post-matric qualification and relevant experience in administration are advantageous.
- Familiarity with administrative procedures and public service regulations.
- Strong planning and organizing skills, along with computer literacy.
- Excellent written and spoken communication skills.
- Ability to work independently and collaboratively within a team.
- Capability to analyze information and adhere to established policies.
- Willingness to work long hours when necessary.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
Grade 12 (NQF Level 4) or equivalent qualification.A post-matric qualification and relevant experience in Administration will be an added advantage.
Knowledge of administrative procedure.
Knowledge of Public Services Regulation, Procurement Procedures and Financial Management Act (PFMA).
Planning and organising skills.
Computer literacy skills.
Good communication skills (written and spoken).
Ability to work long hours voluntarily.
Ability to gather and analyse information.
Ability to adhere to policies.
Ability to work independently and work in a team.
Be able to communicate with people at different levels.
Job Duties
Provide administrative and logistical support to the Directorate: receive and register incoming and outgoing correspondence.Make photocopies.
Assist with petty cash requests and procurement of office stock.
Records management.
Distribution of documents in a prompt and confidential manner.
Make travel arrangements for the officials.
Handle travel claims.
Maintain and oversee the filling system of the Directorate.
Assist with the management of finances within the Directorate.
Procurement of goods and services using the correct procedures.
Prepare quarterly procurement reports for the Directorate.
Ensure that orders are created, and invoices are paid timeously.
