About the Role
The Department of Basic Education is seeking a dedicated Supply Chain Practitioner to join their team in Kimberley. This vital role involves ensuring the smooth operation of supply chain processes that are crucial for the effective delivery of educational resources and services. By contributing to procurement, logistics, and contract management, you will play an essential part in supporting the Department’s mission to enhance the quality of education across South Africa. Your work will directly impact schools and communities, ensuring that they have access to the necessary supplies and services that promote learning and development.
As a Supply Chain Practitioner, you will work closely with various stakeholders, facilitating the procurement of goods and services that are essential for the Department’s operations. Your contributions will help streamline processes and ensure compliance with relevant regulations, making a meaningful difference in the public service sector. Based in Kimberley, this position offers an opportunity to contribute to the education landscape while developing your professional skills in supply chain management.
About the Department
The Department of Basic Education is responsible for managing and delivering quality education in South Africa. Its mission is to provide a comprehensive educational system that promotes learning and development for all children. By working within this department, you will be part of a dynamic team dedicated to enhancing the education system and improving the lives of learners across the nation. Your role as a Supply Chain Practitioner will support the Department’s goals by ensuring that essential resources are efficiently procured and managed.
What You’ll Do
- Provide demand, acquisition, logistics, and contract management support services.
- Manage supply chain administration tasks to ensure compliance with policies and regulations.
- Facilitate procurement planning and coordinate the acquisition and logistics of goods and services.
- Capture acquisition requests using the electronic purchasing system.
- Offer secretarial support to Bid Committees and assist during tender/bid briefing sessions.
- Help compile bid documents and ensure adherence to supply chain management processes.
- Respond to queries during tender/bid briefing sessions and manage the bidding process.
- Coordinate bid evaluation committee meetings and prepare documentation for adjudication.
- Supervise logistical management processes and ensure compliance with procurement legislation.
- Maintain contract registers and oversee supply chain management financial and human resources.
What You’ll Need
- An NQF level 6 qualification in Supply Chain Management, Purchasing Management, Public Administration, or a related field.
- A minimum of one year of experience in Supply Chain Acquisition Management.
- A valid, unexpired driver’s license.
- Knowledge of supply chain management procedures and financial legislation.
- Understanding of government logistics management systems and relevant procurement policies.
- Strong problem-solving, analysis, and communication skills.
- Ability to manage people and foster a client-oriented approach.
How to Apply
Please refer to the application instructions below.
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Requirements
An NQF level 6 qualification (National Diploma) in Supply Chain Management / Purchasing Management / Public Administration / Procurement / Financial Management or relevant qualification.One (1) year experience in Supply Chain Acquisition Management.
The disclosure of a valid unexpired driver’s licence.
Knowledge of supply chain management administration procedure.
Knowledge of financial legislation.
Knowledge of Government Logistics Management System and LOGIS.
Knowledge of PFMA, Treasury Regulation and Supply Chain Management Practice notes.
Knowledge of supply chain management.
132 Knowledge of procurement policies and legislation.
Disciplinary knowledge of labour law.
Knowledge of treasury regulations.
Knowledge of dispute resolution policies.
Understanding Social and Economic development issues.
Basic Financial Management.
Knowledge Management.
Problem solving and analysis.
People and diversity management.
Client orientation and customer focus.
Efficient communication skills, accountability and ethical conduct.
Job Duties
Render demand, acquisition, logistics and contract management support services.Render the supply chain management administrative roles.
Follow relevant policies and regulations in supply chain management activities.
Facilitate the procurement planning, acquisition and logistics of goods and services.
Capture the acquisition requests on electronic purchasing system.
Provide a Secretarial support function to Bid-Committees.
Provide administrative duties during the tender/bid briefing sessions.
Assist with the tender compilation of bid documents and confirm if it is in line with applicable SCM prescripts and processes.
Respond to specific queries during the tender/bid briefing sessions.
Open bid documents and check the responsiveness and non-responsiveness of documents.
Provide assistance in the review of the scope of the Terms of Reference (TOR).
Assist with the monitoring of validity period of closed tenders.
Assist in the co-ordination and execution of the bidding process.
Arrange and attend bid Evaluation committee meeting.
Prepare register for bidders.
Prepare scoring model/tender recommendation and evaluation reports.
Preparation/ screening of recommendation for Adjudication.
Supervise the Logistical Management Processes and compliance thereof.
Ensure orders for correct goods and services are placed, checked, verified, received and paid to correct Supplier.
Assist in updating the Contract registers and contract management.
Supervise the Supply Chain Management financial and human resources.
Manage personnel in accordance with human resource prescripts and DPSA PMDS process.
Check the compliance with SCM prescripts and processes.
Render administrative services to supply chain Acquisition Management.
Assist in implementation of SCM policies, processes, and procedures.
