Senior Admin Officer: Acquisition Management – Pretoria – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a dedicated Senior Admin Officer: Acquisition Management to join their team in Pretoria, Gqeberha, or Cape Town. This role is pivotal in ensuring the efficient management of tender processes, which directly impacts the quality and delivery of public services across South Africa. By preparing and managing tender documentation, you will play a crucial role in facilitating procurement processes that support vital infrastructure and service delivery initiatives within your community.

In this position, you will be involved in a range of administrative functions that not only enhance your professional skills but also contribute to the public service mission of transparency and accountability. The work you do will help maintain the integrity of procurement processes, ensuring that public funds are used responsibly and effectively for the benefit of all South Africans.

About the Department

The Department of Public Works and Infrastructure is committed to creating a sustainable and efficient public service framework. Its mandate encompasses the management of government property and infrastructure, which includes the procurement of services and goods necessary for maintaining public assets. Working for this department allows you to contribute to meaningful projects that enhance the quality of life in South Africa, making a real difference in people’s lives and communities.

What You’ll Do

• Prepare and manage tender documentation for advertising and bidding processes.
• Assist in compiling bid documents in compliance with standard requirements.
• Ensure tender documentation aligns with Supply Chain Management (SCM) prescripts and processes.
• Review and integrate compliance requirements into tender documentation.
• Distribute draft tender adverts for verification and submit them for placement in relevant publications.
• Monitor the validity of closed tenders and provide administrative support during the bidding process.
• Attend bid specification committee meetings to ensure compliance with SCM processes.
• Render advice during tender/bid briefing sessions and assist in evaluating bid documents.
• Maintain accurate records of bidders and manage logistics for bid committee meetings.
• Compile and distribute evaluation reports and address queries on tender administration.

What You’ll Need

• A minimum of a three-year tertiary qualification (NQF Level 06) in Supply Chain Management, Purchasing Management, Public Administration, or a related field.
• Relevant work experience in Procurement or Supply Chain Management.
• Experience in Construction or Infrastructure Procurement is an advantage.
• Knowledge of Supply Chain Management Framework and relevant legislation.
• Excellent verbal and written communication skills, with the ability to manage confidential information.
• Strong interpersonal, negotiation, and problem-solving skills.
• Proficiency in computer literacy and the ability to work under pressure.

How to Apply

Please refer to the application instructions below for submission details.