Admin Officer: Transport – Pretoria – Department Of Transport

About the Role

The Department of Transport is looking for a dedicated and skilled Admin Officer: Transport (Fleet & Subsidized Vehicles) to join their Head Office team in Pretoria. This vital role supports the management of departmental drivers and the administration of fleet vehicles, ensuring that transportation services run smoothly and efficiently. Your work will directly impact the transportation needs of the public service in South Africa, helping to maintain the safety and reliability of transport services for officials and the community.

In this position, you will be responsible for overseeing vehicle utilization, conducting daily inspections, and managing the fleet’s operational reports. Your contributions will be crucial in ensuring that all transport-related processes adhere to policies and regulations, ultimately facilitating better public service delivery. This role not only supports day-to-day operations but also plays a significant part in enhancing the overall efficiency of government transport services in Pretoria.

About the Department

The Department of Transport is committed to providing safe, reliable, and efficient transport systems that support the broader goals of public service in South Africa. With a focus on improving road safety and accessibility, the department engages in various initiatives that enhance transportation infrastructure and services. Working here means being part of a team that values collaboration, innovation, and community well-being.

Joining the Department of Transport means you’re contributing to a mission that prioritizes the seamless movement of people and goods across the nation, which is essential for economic growth and social development.

What You’ll Do

• Manage departmental drivers and oversee their performance and assessments.
• Administer the utilization of fleet vehicles and ensure daily trip logs are maintained.
• Conduct daily inspections of vehicles to ensure safety and compliance.
• Manage reports on fleet services, including costs and maintenance inspections.
• Verify and ensure timely payment of transport-related invoices from service providers.
• Facilitate payments using the BAS/SAGE system and perform monthly account reconciliations.
• Update the Reapatala Invoice Tracking System and oversee rental vehicle provisions.
• Initiate the procurement processes for ministerial vehicles and assist with their licensing and registration.
• Administer traffic fines and process applications for subsidized vehicles, ensuring compliance with qualification criteria.

What You’ll Need

• A minimum of a three-year tertiary qualification (NQF Level 06) in Supply Chain Management, Logistics, or a related field.
• Relevant experience in fleet, subsidized vehicles, and transport management.
• A valid driver’s license and a strong understanding of transport-related policies.
• Knowledge of the Public Finance Management Act (PFMA) and financial administration processes.
• Strong computer literacy and administrative skills, with excellent organizational abilities.
• Good communication skills, both verbal and written, and the ability to work under pressure.

How to Apply

For Head Office (Pretoria), please follow the application instructions provided below.