Secretary To Director: Environmental Quality Management – Pietermaritzburg – Department Of Environmental Affairs And Development Planning

About the Role

The Department of Environmental Affairs and Development Planning is seeking a dedicated individual for the position of Secretary to Director: Environmental Quality Management, based in Pietermaritzburg. This role plays a vital part in supporting the Director and ensuring that the operations of the department run smoothly. As a key member of the administrative team, you will assist in managing communications, scheduling, and administrative tasks that contribute to the effective management of environmental quality in our communities.

In this role, you will be instrumental in helping the department fulfil its mission of safeguarding South Africa’s environmental resources. Your work will directly impact the efficiency of the Director’s office and, by extension, the quality of environmental initiatives that benefit all South Africans. The community relies on effective public service to manage environmental issues, and your contribution will help ensure that these essential services are delivered effectively.

About the Department

The Department of Environmental Affairs and Development Planning is committed to sustainable development and responsible management of the environment. With a mandate to protect and enhance the natural environment, this department plays a crucial role in formulating policies and initiatives that benefit both the public and the planet. Working here means being part of a team that values integrity, accountability, and innovation in public service.

What You’ll Do

• Provide comprehensive secretarial and receptionist support to the Director, including managing incoming calls and directing them appropriately.
• Maintain the Director’s diary by recording appointments and scheduling events effectively.
• Prepare documents and manage office equipment to facilitate daily operations.
• Coordinate travel and event arrangements, including liaising with travel agencies and organizing meetings.
• Process travel and subsistence claims, ensuring all documentation is accurately handled.
• Support the Director in administrative tasks, including minute-taking, managing leave systems, and handling incoming and outgoing documents.
• Stay updated on relevant legislation and departmental policies to provide informed support to the Director.

What You’ll Need

• A Grade 12 Certificate or equivalent qualification for effective job performance.
• Practical experience in secretarial or administrative support to senior management is advantageous.
• Proficiency in computer literacy, particularly with MS Office applications (Word, Excel, PowerPoint).
• Knowledge of public sector regulations and procedures, including the Public Service Act and Treasury Regulations.
• Strong organizational skills, attention to detail, and the ability to communicate effectively at various levels.
• Capacity to work under pressure and maintain confidentiality and discretion in all dealings.

How to Apply

Please submit your application before the closing date as late applications will not be considered.