Secretary – Pretoria – South African Police Service

About the Role

The South African Police Service is seeking a dedicated and detail-oriented Secretary to join their team in Pretoria. This role is integral to providing exceptional secretarial support to the Section Head, ensuring that day-to-day operations run smoothly. By managing communication, organizing meetings, and maintaining vital records, you will play a crucial part in facilitating the work that keeps our communities safe and secure. This position not only supports the administrative functions of the department but also directly contributes to the public service mission of the South African Police Service.

In Pretoria, the heart of South Africa’s political landscape, you will be at the forefront of government operations. This role matters significantly as it helps ensure that the administrative needs of the Section Head are met efficiently, allowing them to focus on their responsibilities. By facilitating effective communication and organization, you will help the department serve the community better, making a tangible difference in the lives of South Africans.

About the Department

The South African Police Service is mandated to ensure the safety and security of all citizens while upholding the rule of law. With a commitment to serving the public, the department focuses on crime prevention, community engagement, and the protection of human rights. Working within this organization means being part of a dedicated team that strives to create a safe environment for everyone in the country, making your contributions not just a job, but a meaningful vocation.

What You’ll Do

• Provide comprehensive secretarial support to the Section Head.
• Organize and prepare meetings, including agendas and minutes.
• Answer and screen incoming calls to the office.
• Liaise with various sections and components regarding office matters.
• Maintain efficient recordkeeping and filing systems.
• Handle confidential documents with discretion.
• Process and submit claims, manage travel and accommodation arrangements.
• Oversee the office diary and host visitors.
• Operate standard office equipment, including computers and fax machines.
• Serve refreshments to visitors and during meetings.
• Manage office inventory effectively.

What You’ll Need

• Competency in the core functions of the position.
• Proficiency in at least English and one other official language.
• South African citizenship, with proof required at the interview.
• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification.
• Relevant courses in the field of administration will be advantageous.
• General computer literacy (MS Word, MS Excel, MS Office, MS PowerPoint, MS Outlook).
• Strong verbal and written communication skills.
• Excellent planning, organizing, and administrative skills.
• Ability to work under pressure and maintain a customer-focused approach.

How to Apply

Applications may be hand-delivered, as follows: 152 Johannes Ramakhoase Street, Telkom Towers North, Pretoria. Application must be deposited into the box available at the reception area.