Secretary – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking dedicated individuals for the role of Secretary across five posts based in Pretoria. This position is crucial for ensuring that the operations of various divisions within the department run smoothly and efficiently. As a Secretary, you will play a vital role in supporting the Head of your division through administrative tasks that keep the office organized and productive. Your efforts will directly contribute to enhancing public service delivery in South Africa, making a positive impact on the community.

Located in the vibrant city of Pretoria, these roles offer the chance to be part of a dynamic team focused on the professional development of public service. The Secretary will be responsible for managing communications, organizing meetings, and maintaining essential records, all of which are fundamental in contributing to the department’s mission of effective governance and service to the public.

About the Department

The Department of Public Service and Administration is committed to promoting an efficient, accountable, and responsive public service in South Africa. Its mandate includes ensuring that the public sector operates at high standards while fostering a culture of service excellence. Working for this department means contributing to a legacy of integrity and professionalism, influencing policies, and making a measurable difference in the lives of citizens.

What You’ll Do

• Provide secretarial support to the Head of your division, including arranging meetings and preparing agendas.
• Manage incoming calls and correspondence, ensuring effective communication flow.
• Liaise with various sections and components regarding matters related to the Head’s office.
• Maintain organized recordkeeping and filing systems, handling confidential documents with care.
• Process claims and make travel and accommodation arrangements as required.
• Oversee the Head’s diary and welcome visitors to the office.
• Operate standard office equipment and manage office inventory.
• Serve refreshments during meetings and assist with other administrative tasks as necessary.

What You’ll Need

• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification (NQF Level 4 recognized by SAQA).
• At least four years of experience in a secretarial or administrative role.
• A relevant three-year Diploma/Degree (NQF Level 6 or higher) is advantageous.
• Proficiency in English and at least one other official language.
• Strong verbal and written communication skills, along with general computer literacy (MS Office Suite).
• Ability to work independently and demonstrate professionalism, accountability, and credibility.
• Excellent interpersonal skills and the capacity to work under pressure.

How to Apply

Please submit your application before the closing date as late applications will not be considered.