About the Role
The Secretary position within the Counter Assault Team at the Pretoria headquarters is a vital role that supports the efficient functioning of essential operations in public service. This position plays a crucial part in ensuring that communication flows smoothly within the department, allowing other team members to focus on their responsibilities effectively. By managing schedules, organizing meetings, and facilitating communication between sections, you contribute significantly to the overall success of the team and the community it serves.
In Pretoria, this role is more than just administrative work; it is about being an integral part of a dedicated team that prioritises safety and security in South Africa. Your contributions will directly impact the operations of the Counter Assault Team, helping to uphold safety standards and maintain operational readiness in the public service sector.
About the Department
The Counter Assault Team, a vital unit within the Department of Public Service and Administration, is dedicated to ensuring the safety and security of South African citizens. Its mission encompasses a wide range of responsibilities, from emergency response to tactical operations, all aimed at promoting public safety and welfare. Working in this department means being part of a collective effort to protect communities and uphold the values of the constitution, making a real difference in the lives of South Africans.
What You’ll Do
- Provide secretarial support, including arranging and preparing meetings and agendas.
- Take minutes during meetings and manage correspondence.
- Answer and screen incoming calls, ensuring effective communication.
- Maintain accurate records and filing systems.
- Process and submit financial claims in a timely manner.
- Make travel and accommodation arrangements for team members.
- Manage diaries and host visitors at the office.
- Operate standard office equipment such as faxes and photocopiers.
- Ensure the confidentiality of classified documents according to policies.
- Manage office inventory and supplies efficiently.
What You’ll Need
- Proven competency in the core functions of administrative support.
- Proficiency in English and at least one other official language.
- Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification.
- Relevant courses related to the position will be an advantage.
- Strong computer literacy, including MS Word, Excel, and Outlook.
- Excellent verbal and written communication skills.
- Strong planning, organizing, and problem-solving abilities.
- Ability to work under pressure and manage tasks effectively.
How to Apply
Please refer to the application instructions below.
Requirements
Applicants must display competency in the core functions of the post.Be proficient in at least English and one other official language.
Be a citizen of the 105 Republic of South Africa of which documentary proof must be furnished on the day of the interview.
Be in possession of Grade 12/ Senior Certificate/ NCV Level 4 or equivalent qualification (NQF level 4 as recognized by SAQA).
Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview.
Relevant courses in the field of the post will serve as an added advantage.
Knowledge, Skills and Competencies: General computer literacy skills (MS Word, MS Excel, MS Office, MS PowerPoint and MS Outlook).
Demonstrate competency in acting Independently, Professionally, Accountable and with Credibility.
Good verbal and written communication skills.
Sound planning, organizing, administrative and problem-solving skills.
Strong interpersonal skills.
Customer focus and responsiveness.
Be willing to work under pressure and extended hours.
Job Duties
To provide secretarial support functions such as to arrange and prepare meetings, agendas, typing and taking minutes.Answer and screen all incoming calls.
Liaise with all sections and regions on matters relating to the Component.
Maintain good record keeping, filling system and brought forward system.
Process and submit financial claims.
Make travel and accommodation arrangements.
Manage the diary, receive and host visitors for the office.
Operate standard equipment (fax, photocopy machine, telephone, computers etc.
).
Serving of refreshments to visitors during meetings.
Manage office inventory.
Uphold the confidentiality of all classified documents as per the MISS.
Manage and exercise control over human, physical and financial resources allocated to the post.
