About the Role
The Department of Health is seeking a dedicated Administration Clerk to join its team in Pretoria. This pivotal role is designed for individuals who are passionate about contributing to the public service by ensuring the smooth management of administrative tasks. As an Administration Clerk, you will play a crucial role in supporting the department’s efforts to provide quality healthcare services to the community. Your work will directly impact the efficiency of operations, allowing healthcare professionals to focus on their primary mission: caring for South African citizens.
This position is based in Pretoria, a city known for its rich history and vibrant culture. By becoming part of the Department of Health, you are aligning yourself with an institution committed to improving the health and well-being of the population. This role matters not only for the internal workings of the department but also for the larger community that depends on effective healthcare delivery.
About the Department
The Department of Health is responsible for the management and provision of healthcare services across South Africa. Its mission is to ensure that every citizen has access to quality health services, and it does so by implementing policies, managing public hospitals, and facilitating health programs. Working for the Department of Health means being part of a team that is dedicated to enhancing the quality of life for all South Africans and making a tangible difference in community health outcomes.
What You’ll Do
- Manage incoming and outgoing correspondence efficiently, ensuring all records are kept up to date.
- Oversee the handling of job cards within the subsection, ensuring tasks are tracked and completed.
- Compile and prepare monthly and quarterly returns for departmental reporting.
- Assist with financial authority correspondence to secure necessary work supplies and manage requisitions.
- Ensure proper distribution and record-keeping of files and documents within the subsection.
What You’ll Need
- Proficiency in English and at least one other official South African language.
- A valid Grade 12/Senior Certificate/NCV Level 4 or an equivalent qualification recognized by SAQA.
- Competency in the core functions of the role, demonstrating attention to detail and organizational skills.
- General computer literacy, including MS Office applications such as Word, Excel, PowerPoint, and Outlook.
- Strong verbal and written communication skills, along with interpersonal abilities.
- Capability to work under pressure and manage time effectively.
How to Apply
All applications must be hand delivered at: 389 Sophie De Bruyn Street, Pretoria.
Requirements
Applicants must display competency in the core functions of the post.Be proficient in at least English and one other official language.
Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview.
Be in possession of Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF level 4 as recognized by SAQA).
101 Relevant courses in the field of the post will serve as an added advantage.
Knowledge, Skills and Competencies: Knowledge of relevant prescripts applicable to the Public Service.
Good verbal and written communication skills.
General computer literacy (MS Word, MS Excel, MS Office, MS Power Point, MS Outlook).
Demonstrate competency in acting independently, professionally, accountable and with credibility.
Strong interpersonal skills, Report writing, Presentation skills, Problem solving, Sound planning, Organising and administration skills.
Strong analytical and facilitation skills.
Be willing to work under pressure and extended hours.
Job Duties
Good record managing skills of all incoming and outgoing correspondence and translation/interpreter relative requests.Manage the incoming and outgoing job cards for the subsection, Compile monthly and quarterly returns.
Manage and assist the Sub-section: Language Management’s financial authority and requisition correspondence to ensure work suppliers are obtained and work is completed as well as ensuring distribution of files and record keeping.
