Secretary – Mbombela Square – Department Of Social Development

About the Role

The Department of Social Development is seeking dedicated individuals for the role of Secretary, with three positions available at the Provincial Office located in Mbombela Square. This position is vital for ensuring the smooth operation of the office, allowing the senior manager to focus on impactful community services that benefit the citizens of Mpumalanga. As a Secretary, you will play a crucial role in organizing the manager’s schedule, managing communications, and maintaining an efficient office environment that supports the delivery of public service.

Your contributions will directly affect how the department functions and interacts with the community. The role involves a variety of tasks, including diary management, meeting coordination, and document preparation, all of which are essential for the effective running of the office. By stepping into this role, you will not only develop your professional skills but also become part of a team that is dedicated to improving the lives of South Africans through social development initiatives.

About the Department

The Department of Social Development is committed to enhancing the quality of life for individuals and families across South Africa. Its mission is to provide social assistance and promote social cohesion, ensuring that vulnerable communities receive the support they need. Working within this department means being part of an organization that values compassion, integrity, and service to the public. Your efforts will contribute to creating a more equitable society where everyone has the opportunity to thrive.

What You’ll Do

• Organize and maintain the senior manager’s diary and schedule appointments
• Prepare and manage incoming communications, including emails and telephone messages
• Draft routine correspondence and reports on behalf of the senior manager
• Assist in the preparation and consolidation of reports as needed
• Maintain an efficient filing system for the office and oversee procurement processes
• Provide clerical support and manage travel and subsistence claims
• Keep an inventory of office assets and maintain a database of important contacts
• Stay informed about relevant public service policies and departmental documents

What You’ll Need

• National Senior Certificate/Grade 12 certificate (NQF level 4)
• National Diploma in Office Management, Administration, or Secretariat (NQF level 6) as recognized by SAQA
• Proficiency in computer literacy
• Strong verbal and written communication skills
• Excellent typing skills and attention to detail
• Creative and innovative thinking abilities
• High level of reliability and discretion
• Preparedness to work long hours and under pressure

How to Apply

Please submit your application before the closing date as late applications will not be considered.