Secretary – Lynnwood, Pretoria – Supply Chain Performance Management

About the Role

The Supply Chain Performance Management & Services department is seeking a dedicated and efficient Secretary to join their team at Persequor Park in Lynnwood, Pretoria. This role plays a crucial part in enhancing the operational effectiveness of the department by ensuring smooth communication and efficient document management. As a Secretary, you will be at the heart of the public service, providing invaluable support to the Senior Manager and contributing to the overall success of government initiatives in Gauteng.

The position is pivotal in maintaining a well-organized workflow, managing correspondence, and facilitating travel arrangements. Your efforts will directly impact the department’s ability to serve the community effectively. In a bustling environment like Pretoria, your organizational skills and attention to detail will be essential in helping the department meet its goals and serve the public with excellence.

About the Department

The Supply Chain Performance Management & Services department is dedicated to overseeing the procurement and efficient management of resources essential for government operations. Its mission is to ensure transparency, accountability, and effectiveness in the public sector’s supply chain processes. Working here means being part of a team that values professionalism and strives to enhance service delivery to the communities of South Africa.

What You’ll Do

• Prepare and type various documents including reports, letters, and agendas.
• Manage the workflow of documents to and from the Senior Manager’s office.
• Coordinate the Senior Manager’s diary and schedule internal and external engagements.
• Arrange travel logistics, including accommodation and subsistence allowances.
• Maintain organized records and efficient filing systems.
• Distribute correspondence and handle routine communication professionally.
• Receive and assist visitors in the office, providing refreshments during meetings.
• Support in organizing meetings, including venue booking and logistics.
• Operate standard office equipment such as photocopiers and computers.

What You’ll Need

• Competency in the core functions of the Secretary role.
• Proficiency in English and at least one other official South African language.
• South African citizenship, with required proof available at the interview.
• Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification.
• Relevant courses or qualifications in office administration are advantageous.
• Strong computer literacy, particularly in MS Office applications.
• Excellent verbal and written communication skills.
• Effective planning, organizing, and problem-solving abilities.
• Strong interpersonal skills with a focus on customer service.
• Willingness to work under pressure and commit to extended hours.

How to Apply

Applications must be hand delivered or posted to the following addresses: Hand Delivery: 117 Cresswell Road, (Corner Cresswell and Pretoria Road), Silverton, Pretoria, Division Supply Chain Management (Main Entrance, in the Wooden Box) Postal Address: The Divisional Commissioner: SCM, Human Resource Management, Private Bag X254, Pretoria, 0001 (For the attention: Lt Col MPP Moleko).