Secretary – Erasmuskloof, Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is currently seeking committed individuals for the role of Secretary at the Armscor Building in Erasmuskloof, Pretoria. This vital position supports the Director by providing essential secretarial and receptionist services that are fundamental to the smooth operation of public service. In this role, you will be an integral part of the team, ensuring that communications are managed effectively and that the Director’s daily functions are well-coordinated. Your contributions will directly impact the efficiency of public service in South Africa, making a difference in the community you serve.

As a Secretary, you will bring organization, professionalism, and a proactive attitude to your daily tasks. The role not only involves managing appointments and meetings but also requires liaising with various stakeholders to arrange travel and events. Your work will help facilitate the Director’s responsibilities, ensuring that they can focus on delivering quality service to the public. This role is perfect for someone who thrives in a dynamic environment and is eager to contribute to the public sector.

About the Department

The Department of Public Service and Administration plays a crucial role in promoting effective governance and ensuring that public services meet the needs of citizens. Its mission is to enhance the efficiency and effectiveness of the public service, ensuring transparency and accountability in government operations. By joining this department, you will be part of a team that is dedicated to improving public service delivery and making a positive impact on the lives of South Africans.

What You’ll Do

• Provide secretarial support to the Director, including managing diary appointments and scheduling meetings.
• Handle incoming calls, directing them to the appropriate personnel when necessary.
• Prepare and type documents, reports, and routine correspondence for the Director and team.
• Organize travel arrangements and verify the necessary documents for travel.
• Coordinate meetings and events, ensuring all logistical needs are met.
• Maintain an efficient filing system and manage electronic document databases.
• Process travel claims, invoices, and other administrative documents.
• Stay updated on relevant policies and procedures to provide effective support.

What You’ll Need

• Grade 12 (NQF Level 4) or equivalent qualification.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong written and verbal communication skills.
• Excellent organizational abilities and attention to detail.
• Professional attitude and appearance, with good etiquette.
• Reliability and the ability to handle confidential information with discretion.

How to Apply

Please submit your application before the closing date as late applications will not be considered.