About the Role
The Supply Chain Management (SCM) Officer: Logistics and Stores Management position is an essential role within the Eastern Cape‘s provincial government, located at the Head Office in Zwelitsha. This position is integral to ensuring that procurement processes run smoothly and efficiently, directly impacting the community’s access to vital services. By managing logistics and stores effectively, you will contribute to the public service mission, helping to deliver resources where they are needed most.
In this role, you will work closely with various stakeholders, verifying procurement documentation and ensuring compliance with regulations. Your efforts will play a vital role in enhancing supply chain efficiency, ultimately benefiting the citizens of South Africa. This position requires a proactive individual who thrives in a collaborative environment, eager to make a difference in public service.
About the Department
The Supply Chain Management department is dedicated to optimizing public resources and ensuring that government operations run smoothly. With a focus on compliance, efficiency, and effective resource allocation, this department plays a crucial role in supporting various governmental initiatives. Working within this department means being part of a mission that enhances public service delivery, thereby improving the lives of South Africans.
What You’ll Do
- Receive and verify procurement documentation for accuracy.
- Capture and authorize quotations and requisitions, including Goods Received Vouchers (GRV).
- Authorize purchase orders within the system and generate LOGIS reports as needed.
- Assist with commitment clearance and provide analysis reports for better decision-making.
- Ensure adherence to procurement regulations and facilitate supplier registration on databases.
- Supervise junior clerks and ensure compliance measures are followed.
- Review supply chain management processes and recommend improvements for efficiency.
What You’ll Need
- A three-year National Diploma (NQF 6) or undergraduate degree (NQF 7) in relevant fields such as Financial Management, Supply Chain Management, or Public Administration.
- A minimum of three years’ experience in Supply Chain Management at a public entity or government institution.
- Valid driver’s license and computer literacy.
- Strong communication, interpersonal, and organizational skills.
- Excellent typing, writing, and basic financial recording abilities.
- Leadership skills and knowledge of the Education Sector will be advantageous.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
Three-year National Diploma (NQF 6) or undergraduate bachelor’s degree (NQF 7) in Financial Management/ Supply Chain Management/ Purchasing / Logistics/ Public Administration / Finance / Accounting / Economics / Internal Audit.Three (3) years’ functional experience in Supply Chain Management at a public entity or government institution.
A valid driving license.
Computer Literacy.
Excellent Communication Skills.
Administration Skills.
Interpersonal Skills.
Organisational Skills.
Typing and Writing Skills.
Strong Leadership Skills.
172 Basic financial recording, minute taking and report writing skills.
Knowledge of Education Sector will be added advantage.
Job Duties
Receive procurement documentation from Internal Control Unit and verify accuracy.Capture and authorize quotations and requisitions including verification of Goods Received Vouchers (GRV).
Authorise purchase orders in the system.
Analyse and generate LOGIS reports as and when required.
Assist with the clearance of commitment and provide commitment analysis reports as and when required.
Check submissions attained documentation according to the prescripts.
Facilitate completion of log forms.
Implement regulation policies and prescripts.
Generate submission and procurement memos.
Check alignment of requisitions with Logis regulations.
Receive submissions from end-users.
Check validity of the accompanying documents.
View, capture and authorize requisitions on the system.
Check relevant codes and procurement numbers.
Facilitate procurement on the system.
Receive and capture data of approved procurement submissions.
Update and correct reflection of information on the system.
Print reports and check status of suppliers.
Facilitate registration of suppliers on the database (Central and Logis).
Check required information on the quotations.
When required, register suppliers with active numbers on both systems.
Ensure compliance with relevant SCM legislation.
Assist in reviewing supply chain management processes, policies and performance and make recommendations to improve the efficiency and effectiveness of the supply chain unit.
Supervise junior or production clerks and ensure compliance measures are adhered to.
