Registry Clerk Supervisor – Pretoria – South African Police Service

About the Role

The South African Police Service (SAPS) is looking for a dedicated Registry Clerk Supervisor to join their Head Office located in Pretoria. This role is crucial in maintaining the integrity and efficiency of the internal audit processes, ensuring that documentation is systematically classified and easily accessible. As a Registry Clerk Supervisor, you will play a vital role in supporting the public service by managing essential records and correspondence that facilitate effective governance within the community.

In this position, you will oversee the filing system, manage reporting compliance, and coordinate logistical arrangements for meetings. Your contributions will directly impact the SAPS’s ability to uphold its mandate, ensuring that all documentation is handled with the utmost care and professionalism. This is not just a job; it’s an opportunity to be part of an organization that plays a significant role in keeping South Africa safe and secure.

About the Department

The South African Police Service is dedicated to delivering effective and professional policing services to all communities. Its mission is to ensure a safe and secure environment for all South Africans, thereby fostering a sense of community safety and trust. Working within the SAPS means being part of a team that takes pride in service delivery, accountability, and the promotion of human rights.

At the SAPS, every role contributes to the larger goal of enhancing public safety and upholding the law. By joining this esteemed department, you will have the chance to make a lasting impact on the community and help maintain the values and principles that are fundamental to a democratic society.

What You’ll Do

• Maintain an efficient filing system for documentation in accordance with records management policies.
• Ensure performance-related submissions and supporting evidence are accurately filed and easily accessible.
• Implement a reminder system to track reporting deadlines and submissions.
• Manage incoming and outgoing correspondence effectively.
• Coordinate the distribution of reporting templates, guidelines, and schedules.
• Compile administrative statistics related to reporting compliance.
• Prepare meeting agendas, attendance registers, and minutes for meetings.
• Draft routine correspondence to support the department’s operations.
• Develop and maintain a performance information-related database.
• Provide coordination support for personnel-related administrative matters.

What You’ll Need

• Competency in core functions of the role.
• Proficiency in English and at least one other official language.
• South African citizenship with proof required at the interview.
• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification.
• A minimum of four years’ experience in a relevant field.
• An applicable three-year Diploma/Degree (NQF Level 6 or higher) is advantageous.
• A valid driver’s license for light motor vehicles is considered an asset.
• Knowledge of relevant prescripts applicable to the Public Service.
• Strong verbal and written communication skills, along with computer literacy (MS Office Suite).
• Excellent planning, organizing, and problem-solving skills.
• Ability to work under pressure and manage extended hours.

How to Apply

Direct your application to the following address: Physical Address: Reception: SAPS National Head Office: 231 Pretorius Street, Watchuis Building.