Records Management Officer – Pretoria – Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a dedicated Records Management Officer based in Pretoria, Gauteng. In this vital role, you will be responsible for coordinating the management and preservation of records across various registries and offices. The work you do will have a lasting impact on how information is processed within the public service, ensuring that important records are maintained and accessible for future generations.

As a Records Management Officer, you will help streamline processes that not only support the efficiency of government operations but also enhance the transparency and accountability of public service. Your skills will contribute significantly to the preservation of historical records and the implementation of best practices in records management, allowing the department to serve the community effectively.

About the Department

The Department of Public Works and Infrastructure plays a crucial role in the development and maintenance of public infrastructure across South Africa. Its mission is to provide sustainable and functional infrastructure that meets the needs of citizens while upholding the principles of good governance. Working in this department means being part of a team that is dedicated to improving the quality of life for all South Africans through effective public service delivery.

What You’ll Do

• Coordinate records management and filing services in registries and offices.
• Classify all records according to the approved Departmental File Plan.
• Verify records management practices and ensure compliance with classification systems.
• Manage the preservation of historical records and oversee the disposal of non-archival records.
• Gather inputs for determining retention periods of records and user manuals for registry staff.
• Respond to inquiries concerning records management and registry services.
• Monitor and maintain records management systems and promote department-wide adherence to policies.
• Conduct inspections and provide training on effective records management practices.
• Develop survey reports to assess the quality and accessibility of records.

What You’ll Need

• A Grade 12 Certificate and a National Diploma in Information Management (NQF Level 6) or a relevant qualification.
• A minimum of 2 years’ experience in a records management environment.
• A valid driver’s license is required.
• Knowledge of Public Service Regulations, National Archives and Records Services Act, and electronic records management principles.
• Strong facilitation, planning, organization, and problem-solving skills.
• Proficient in computer literacy and effective communication, both verbal and written.
• Ability to work collaboratively within a team setting.

How to Apply

Applications can be submitted by hand delivery during office hours to: 600 Lilian Ngoyi Street (formerly known as Van der Walt Street), Berea Park, Pretoria, 0002 or by email to [email protected].