Receptionist – Gqeberha – Department Of Cultural Affairs And Sport

About the Role

The Department of Cultural Affairs and Sport is seeking a dedicated Receptionist to join its team at the Bayworld Museum in Gqeberha. This role is vital in ensuring smooth operations within the museum, which serves as a cultural hub for the community. As a Receptionist, you will be the welcoming face of the museum, providing essential support to both staff and visitors. Your ability to manage communications, coordinate events, and assist with administrative tasks will significantly contribute to the museum’s mission of promoting cultural awareness and education.

In your daily responsibilities, you will have the opportunity to engage with a diverse range of visitors and staff, making a meaningful impact on their experience at the museum. Your attention to detail and organizational skills will be crucial in handling calls, managing bookings, and ensuring that the office runs efficiently. This position not only supports the operational aspects of the museum but also plays a key role in fostering community engagement and appreciation for the arts and heritage of South Africa.

About the Department

The Department of Cultural Affairs and Sport is committed to promoting arts, culture, and heritage across South Africa. Its mission encompasses the preservation of cultural heritage, the promotion of artistic expression, and the facilitation of community engagement through various programs and initiatives. Working within this department means being part of a team that values creativity, inclusivity, and the enrichment of South African society through cultural diversity and expression. Your contributions will help strengthen community ties and foster an appreciation for our rich cultural landscape.

What You’ll Do

• Provide secretarial support by managing incoming calls, taking messages, and directing inquiries to the appropriate staff members.
• Welcome visitors to the museum, assess their needs, and guide them to relevant personnel.
• Type and prepare documents for the office, ensuring accuracy and professionalism.
• Operate office equipment, including fax machines and photocopiers, to support daily operations.
• Assist with subscriptions and group bookings for museum events.
• Liaise with travel agencies to arrange travel for staff members.
• Organize meetings and events, ensuring all logistical details are handled smoothly.
• Process travel and subsistence claims for staff.
• Draft routine correspondence and reports to support office communication.
• Manage procurement of standard office supplies, maintaining inventory levels.

What You’ll Need

• National Senior Certificate.
• An NQF level 6 qualification in Office Administration, Business Administration, Secretarial Studies, Management Assistance, Public Administration, or Tourism Management is an advantage.
• Excellent language skills with the ability to communicate effectively with diverse individuals.
• Proficient in Microsoft Office applications and related systems.
• Strong organizational skills and a high level of reliability.
• Excellent written communication skills and good telephone etiquette.
• Ability to act with tact and discretion, maintaining professionalism at all times.
• Good grooming and presentation standards.

How to Apply

Please submit your application before the closing date as late applications will not be considered.