About the Role
The Department of Public Service and Administration is seeking a dedicated Provisioning Admin Officer: SCM Clerk Supervisor to join their team in the Nelson Mandela District. This role is crucial in ensuring the efficient procurement of goods and services that support the operations of the public service sector. Working in this vibrant district, you will play a key part in ensuring compliance with procurement regulations, which ultimately enhances the delivery of services to the community. Your work will directly impact the quality of resources available to public service professionals, making it a significant position within the government framework.
As a Provisioning Admin Officer, you will be engaging with various suppliers, assisting end users in creating requisitions, and ensuring that all procurement processes are aligned with the relevant prescripts. This role not only involves administrative responsibilities but also requires a proactive approach to problem-solving and coordination, ensuring that the district operates smoothly and effectively. Your contributions will support a system that values transparency and efficiency, making a positive difference in the lives of South Africans.
About the Department
The Department of Public Service and Administration is committed to promoting a capable and accountable public service that delivers quality services to all South Africans. With a focus on good governance and compliance, the department works diligently to enhance the efficiency and effectiveness of public administration. By joining this department, you’ll be part of a mission that strives to improve service delivery across various sectors, ensuring that the needs of the community are met with diligence and integrity.
What You’ll Do
- Facilitate the procurement of goods and services while ensuring adherence to regulations.
- Assist end users in creating procurement requisitions on the LOGIS system.
- Ensure all requisitions are accompanied by clear specifications and terms of reference.
- Conduct evaluations of received quotations and verify their accuracy.
- Compile and assist in implementing the District Demand Management Plan.
- Monitor and report on the district’s commitments and procurement processes.
- Provide support in clearing commitments and updating manual order registers.
- Offer secretariat services to relevant procurement committees as needed.
What You’ll Need
- A National Senior Certificate along with a National Diploma (NQF Level 6) or a Bachelor’s Degree (NQF Level 7) in Supply Chain Management or related fields.
- 1 to 2 years of relevant experience in a Supply Chain Management environment.
- A solid understanding of government regulations and public service legislation.
- Proficiency in BAS and LOGIS systems.
- Strong communication and interpersonal skills.
- Excellent organizational and administrative abilities.
- A valid Code 8 driving license.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
National Senior Certificate plus National Diploma (NQF Level 6) or a B.Degree (NQF level 7 as recognized by SAQA) Supply Chain Management, Public Management, Logistics, Purchasing Management, Financial Management.
1 to 2 years’ relevant experience within a Supply Chain Management environment.
A good understanding of the relevant government regulatory framework.
Knowledge of public service legislations, prescripts, procedures and processes.
Knowledge and understanding of Supply Chain Management Framework.
Knowledge of BAS and LOGIS systems.
Basic knowledge of financial management.
Computer Literacy.
Excellent Communication Skills.
Interpersonal Skills.
Understanding of prescripts.
Presentation Skills Conflict Management, financial management, problem- solving, people management skills.
Excellent in administrative, coordination and organizational skills.
Ability to work under pressure and independently.
A valid driving license (Code 8) is required.
Job Duties
Provide for Procurement of goods and services for the district.Ensure compliance with procurement regulations and prescripts.
Ensure suppliers utilized are properly registered with Central Supplier Database and LOGIS.
Assist end users in creating requisitions on LOGIS.
Ensure requisitions are linked to the procurement memorandums and are accompanied by clear specifications and/or terms of reference.
Receive and issue Request for 127 Quotations and ensure correct evaluation process of RFQ’s is done in line with the prescripts.
Ensure specifications and terms of reference are properly done and aligned with the prescripts.
Verify and re-calculate quotations received for completeness and accuracy.
Ensure correct validity periods are set according to the nature of procurement.
Facilitate the compilation and consolidation of District Demand Management Plan.
Assist and ensure the demand plan is implemented.
Assist in conducting market analysis of the commodities utilized by the department.
Assist in monitoring and reporting on the commitments of the district.
Provide support and assistance to end users in clearing the commitments for the district.
Ensure manual orders created are timeously converted into LOGIS.
Monitor the update of the manual order register.
Assist in the compilation of specifications where necessary.
Provide secretariat services to the relevant committees where necessary.
