Personal Assistant To Chief Director – Polokwane – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is searching for a dedicated Personal Assistant to the Chief Director of Corporate Services, based at the Head Office in Polokwane. This role is pivotal in ensuring that the Chief Director can operate efficiently within the public service, contributing to the overall effectiveness of government operations. By providing secretarial and administrative support, you will play a crucial part in enhancing the quality of services delivered to the community.

In this role, you will engage with a variety of stakeholders, helping to manage communications and schedules that are essential for the Chief Director’s engagements. Your expertise in organisation and communication will directly impact the department’s ability to serve the public effectively. The position not only offers the chance to grow your skills in a supportive environment but also allows you to contribute meaningfully to the community in Polokwane and beyond.

About the Department

The Department of Public Service and Administration is committed to improving the efficiency and effectiveness of the public service in South Africa. Its mission revolves around promoting good governance, enhancing service delivery, and ensuring that the public service is accessible to all citizens. Working here means being part of a team that values integrity, professionalism, and a commitment to the public good.

As a member of this department, you will be involved in initiatives that aim to uplift and empower communities through improved services. It’s a place where your contributions can lead to tangible changes in the lives of many South Africans.

What You’ll Do

• Provide comprehensive secretarial and receptionist support to the Chief Director.
• Manage incoming calls and determine the urgency of requests, forwarding to the appropriate parties.
• Maintain an organised schedule for the Chief Director, coordinating meetings and engagements.
• Process invoices and manage administrative tasks related to the Chief Director’s activities.
• Draft routine correspondence, take minutes during meetings, and file documents appropriately.
• Ensure all office equipment is operational and assist with procurement of standard office supplies.
• Stay informed on relevant policies and procedures to provide effective support.

What You’ll Need

• A Diploma or Bachelor’s Degree (NQF level 06/07) in Office Management, Management Assistant, or a related field recognised by SAQA.
• A minimum of 2 years of experience as a Personal Assistant.
• A valid Driver’s License (except for persons with disabilities).
• Proficiency in word processing, file management, and responding to inquiries.
• Excellent telephone etiquette and strong computer literacy.
• Good organisational skills and the ability to work well with people.

How to Apply

Please submit your application before the closing date, as late applications will not be considered.