Personal Assistant – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Personal Assistant to join their team at the Pretoria Head Office. This role is vital for maintaining the smooth operation of administrative functions, supporting senior management with essential tasks that facilitate effective communication and organizational efficiency. As a Personal Assistant, you will play a crucial part in ensuring that the department meets its objectives and serves the public effectively.

Situated in the heart of Pretoria, this position offers an opportunity to contribute to the public service sector in South Africa, making a tangible difference in your community. The role involves not just administrative support but also actively engaging with various stakeholders, managing resources, and assisting in the preparation of reports and meetings that are instrumental to the department’s mission.

About the Department

The Department of Public Service and Administration is committed to enhancing the quality of life for all South Africans through effective governance and public service delivery. Its mandate includes improving the efficiency and effectiveness of public service institutions, ensuring that they are responsive to the needs of the citizens they serve. Working in this department means you will be part of a larger vision to strengthen democracy and promote social justice in South Africa.

What You’ll Do

• Provide secretarial and receptionist support to the manager, ensuring professional communication at all times.
• Implement and maintain administrative procedures to enhance operational efficiency.
• Manage incoming calls and visitors, representing the manager with professionalism.
• Liaise with suppliers for the procurement of materials and services.
• Compile and present monthly reports to management, contributing to informed decision-making.
• Coordinate travel arrangements and events for the department, ensuring seamless logistics.
• Process invoices and manage financial documentation related to departmental activities.
• Draft routine correspondence and maintain accurate records of meetings.
• Oversee administrative matters, including leave registers and filing systems.
• Identify and address administrative gaps, providing feedback for continuous improvement.

What You’ll Need

• A Secretarial Diploma or equivalent qualification.
• Between three (3) to five (5) years’ experience in providing support to senior management.
• Strong proficiency in Microsoft Office and excellent computer literacy skills.
• Good organizational abilities and a solid understanding of administrative procedures.
• Effective communication skills, both verbal and written.
• High reliability and the ability to handle sensitive information with discretion.
• Proven problem-solving skills and a client-focused approach.
• Knowledge of basic financial management and the dispute resolution process.

How to Apply

Please submit your application before the closing date as late applications will not be considered.