Personal Assistant – Polokwane – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is looking for dedicated individuals to fill the role of Personal Assistant at its Head Office in Polokwane. This position plays a crucial role in supporting the Chief Director and ensuring the smooth operation of administrative tasks within the office. As a Personal Assistant, you will be an integral part of the public service, contributing to the efficiency and effectiveness of governance in South Africa. Your work will directly impact the community by facilitating communication and organization within the department.

In this vibrant city of Polokwane, you will find yourself at the heart of public service, working in a dynamic and collaborative environment. The role requires a proactive approach to managing the Chief Director’s schedule, ensuring that all engagements are handled with utmost professionalism and discretion. This is an opportunity to make a meaningful contribution to the community while developing your skills in office management and administration.

About the Department

The Department of Public Service and Administration is committed to promoting a professional and effective public service that meets the needs of South Africa’s diverse population. The department’s mission is to enhance the quality of service delivery through efficient administrative support and effective governance. Working here not only offers you a chance to grow your career but also allows you to be part of a team that is dedicated to advancing public service and improving the lives of citizens.

What You’ll Do

• Provide secretarial support to the Chief Director, managing calls and correspondence.
• Maintain office equipment and ensure it is in good working order.
• Compile and manage the Chief Director’s schedule of appointments.
• Coordinate and facilitate meetings, including logistical arrangements.
• Draft documents and reports, including monthly and management reports.
• Organize travel arrangements and manage the leave register and telephone accounts.
• Ensure the confidentiality and safekeeping of office documentation.
• Monitor budget-related documents and alert the Chief Director to financial matters.
• Collaborate with internal and external stakeholders to respond to inquiries.

What You’ll Need

• An NQF level 6 qualification in Office Management, Office Administration, or a related field.
• At least 1 year of experience in office management, administration, or secretarial work.
• Strong communication skills, both written and verbal, with excellent telephone etiquette.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Good organizational skills with the ability to prioritize tasks effectively.
• Knowledge of financial administration and compliance with relevant legislation.
• A commitment to the principles of Batho Pele and customer service excellence.

How to Apply

Please submit your application before the closing date as late applications will not be considered.