Personal Assistant – Polokwane – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Personal Assistant to join their Head Office in Polokwane. This role is essential to ensuring the smooth operation of the office, providing critical support to the Head of Department (HoD) in managing daily tasks and engagements. By stepping into this position, you will play a key role in facilitating effective communication and coordination within the public service, making a significant impact on how services are delivered to the community.

Located in the vibrant city of Polokwane, this role offers a unique opportunity to contribute to the public sector in South Africa. As a Personal Assistant, your responsibilities will not only involve administrative tasks but also require a proactive approach to managing the HoD’s schedule and priorities. This position is vital for maintaining the flow of information and documentation, ensuring that the department operates efficiently and effectively for the benefit of all citizens.

About the Department

The Department of Public Service and Administration is committed to enhancing the quality of public service delivery in South Africa. Its mission revolves around promoting the effective management of human resources, ensuring compliance with relevant legislation, and fostering an accountable and transparent public sector. Working within this department means being part of a team that values integrity, excellence, and dedication to service.

The department encourages a culture of innovation and continuous improvement, where employees are empowered to contribute ideas and solutions. Being a part of this team not only allows you to grow professionally but also gives you the chance to make a meaningful difference in the lives of South African citizens.

What You’ll Do

• Manage incoming telephone calls and direct them appropriately, ensuring discretion and sensitivity.
• Provide advanced typing and clerical support, including document preparation and filing.
• Coordinate the HoD’s schedule, organizing appointments and engagements efficiently.
• Facilitate communication and information flow between the HoD and internal/external stakeholders.
• Draft and prepare reports, briefing notes, and meeting minutes as required.
• Oversee travel arrangements, including itineraries, accommodations, and logistics.
• Maintain the office environment, ensuring all equipment is operational and available supplies are procured.
• Monitor expenditure and assist in budget management for the HoD’s office.

What You’ll Need

• An NQF 6 qualification in Personal Assistant, Secretarial, Office Management, Business Management or equivalent.
• A minimum of two years’ experience supporting executive management, particularly in office administration and travel coordination.
• Proficiency in Microsoft Office Suite, including Outlook and Excel, as well as familiarity with Zoom and MS Teams.
• Strong organizational skills and the ability to manage multiple priorities with attention to detail.
• Excellent written and verbal communication skills, capable of engaging with diverse individuals.
• A valid driver’s license, unless exempt due to disability.
• A professional demeanor, with the ability to handle confidential information discreetly.

How to Apply

Please submit your application before the closing date as late applications will not be considered.