Secretary To Director: Biodiversity Management – Kimberley – Department Of Environment, Forestry And Fisheries

About the Role

The Department of Environment, Forestry and Fisheries is seeking a dedicated Secretary to the Director: Biodiversity Management in Kimberley. This role is essential in ensuring the smooth operation of the Senior Manager’s office and contributes significantly to the public service by facilitating effective communication and organizational tasks. The successful candidate will play a pivotal role in managing documentation, scheduling meetings, and providing logistical support, thereby helping to enhance the department’s mission of preserving South Africa’s rich biodiversity.

In Kimberley, this position not only supports the Senior Manager but also contributes to the broader goals of environmental conservation and sustainable management of natural resources. By ensuring that administrative processes run efficiently, the Secretary will help the department maintain its commitment to protecting the environment, which is vital for the community and future generations.

About the Department

The Department of Environment, Forestry and Fisheries is responsible for managing South Africa’s natural resources and biodiversity. Its mission is to promote environmental sustainability while enhancing the quality of life for all citizens. Working within this department means being part of a team that is dedicated to making a positive impact on the country’s ecological health and ensuring that natural resources are wisely managed for the benefit of all South Africans.

What You’ll Do

• Provide secretarial and receptionist support to the Senior Manager.
• Receive and screen telephone calls and manage the Senior Manager’s diary.
• Plan and coordinate documentation flow and ensure all relevant documents are prepared for meetings.
• Perform advanced typing work and manage office equipment effectively.
• Ensure guests are welcomed professionally and provide logistical support for travel and accommodation.
• Arrange meetings, workshops, and events, including venue selection and catering.
• Prepare meeting agendas and record minutes accurately.
• Draft letters, memoranda, and compile necessary reports.
• Maintain filing systems and administer leave registers.
• Stay updated on relevant policies and procedures to provide effective support to the Senior Manager.

What You’ll Need

• A Senior Certificate with at least 2 years of experience as a secretary.
• Knowledge of office management procedures and processes.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and internet usage.
• Strong verbal and written communication skills with the ability to engage with diverse individuals.
• Capability to perform under pressure and manage time effectively.
• Familiarity with departmental policies and procedures is advantageous.
• A valid driver’s license is a plus.

How to Apply

Please submit your application before the closing date as late applications will not be considered.