Personal Assistant – Cape Town – Office Of The Chief Director: Supply Chain Management

About the Role

The Office of the Chief Director: Supply Chain Management is looking for a diligent Personal Assistant to join their team in Cape Town. This role is vital in ensuring that the office runs smoothly and efficiently, impacting the department’s ability to deliver essential services to the community. As a Personal Assistant, you will not only provide administrative support but will also play a key role in managing the manager’s schedule, ensuring that all appointments and meetings are organized effectively.

In this position, you will be based in the heart of Cape Town, a vibrant city known for its rich history and diverse culture. Your contributions will directly support the public service sector, helping to streamline processes and improve efficiency within the department. By managing various administrative tasks, you will enable your manager to focus on driving strategic initiatives that benefit the broader community.

About the Department

The Office of the Chief Director: Supply Chain Management is dedicated to overseeing procurement and supply chain operations within the government sector. Their mission is to ensure transparency, efficiency, and value for money in the acquisition of goods and services. Working in this department means being part of a team that is committed to excellence in public service, ensuring that resources are allocated effectively to meet the needs of citizens across South Africa.

What You’ll Do

• Provide secretarial and office management services, including front office management and document handling.
• Manage the manager’s diary, including scheduling meetings and making travel arrangements.
• Support the preparation of reports and presentations using Excel and PowerPoint.
• Assist in the processing of claims, procurement tasks, and managing petty cash.
• Collaborate with various teams to coordinate training and manage leave registers.

What You’ll Need

• An accredited secretarial diploma or administrative qualification at NQF level 5 or higher.
• Relevant experience in providing secretarial or administrative support to management.
• A valid driver’s license (Code B/EB) and a willingness to travel.
• Proficiency in MS Excel, MS Word, MS PowerPoint, MS Outlook, and MS Teams.
• Strong interpersonal, organizational, and project management skills.

How to Apply

Please submit your application before the closing date as late applications will not be considered.