Personal Assistant – Cape Town – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is looking for a motivated Personal Assistant for the Regional Manager’s Office based in Cape Town. In this crucial role, you will provide essential secretarial and administrative support to ensure the smooth operation of the Regional Manager’s office. Your contributions will directly enhance the effectiveness of public service initiatives in the Western Cape, making a meaningful impact on our community.

As a Personal Assistant, your role is more than just administrative; you will be the backbone of the office, managing communications, schedules, and documentation that are vital for informed decision-making and efficient operations. By facilitating effective information flow and assisting in the coordination of engagements, you will play a pivotal role in supporting the Regional Manager’s responsibilities towards the public service.

About the Department

The Department of Public Works and Infrastructure is committed to delivering high-quality services that enhance the nation’s infrastructure and public facilities. This department plays a pivotal role in ensuring that government buildings and services operate efficiently and are accessible to all citizens. Working here means being part of a team that values accountability, transparency, and community engagement.

Joining this department offers the opportunity to contribute to meaningful projects that impact the lives of South Africans daily. You will be part of a workforce dedicated to improving the public sector, fostering an environment where collaboration and innovation thrive.

What You’ll Do

• Provide secretarial and receptionist support to the Regional Manager.
• Record and manage the engagements and schedules of the Regional Manager.
• Assess and prioritize requests for meetings and coordinate accordingly.
• Compile and manage a realistic schedule of appointments.
• Render administrative support services and ensure effective information flow.
• Scrutinize routine submissions and reports, making notes and recommendations.
• Respond to internal and external stakeholder inquiries.
• Collect and analyze information requested by the Regional Manager.
• Coordinate travel arrangements and manage the leave register.
• Handle procurement of office supplies and refreshments.
• Prepare minutes for meetings and follow up on action items.
• Assist in budget administration and monitor expenditure.

What You’ll Need

• A minimum of a three-year tertiary qualification (NQF Level 6/National Diploma) in Secretarial Studies, Office Management, or related fields.
• Relevant working experience in an administrative capacity.
• Strong knowledge of office management and administrative tasks.
• Excellent verbal and written communication skills.
• Advanced computer literacy and organizational skills.
• Ability to interact with people at various levels and work in a team.
• High level of reliability, resourcefulness, and self-motivation.

How to Apply

For Cape Town, please refer to the application instructions below.