About the Role
The Department of Local Government is on the lookout for a dedicated Personal Assistant to provide critical support for the Head of Department (HOD) in the vibrant city of Cape Town. In this role, you will be a vital part of the public service sector, ensuring that administrative tasks are handled efficiently, allowing the manager to focus on the essential work of local governance. This position is not just about managing schedules; it directly contributes to the effectiveness of the department in serving the community and enhancing the quality of life for residents in the Western Cape.
As a Personal Assistant, you will engage in a variety of tasks that include providing secretarial support, managing budgets, and assisting with meeting preparations. Your contribution will ensure that the department runs smoothly, enabling it to effectively address community needs and implement policies that foster development. Your role will directly impact the department’s mission to promote good governance and service delivery, making it an essential position within the public service.
About the Department
The Department of Local Government plays a crucial role in overseeing and supporting local municipalities across the Western Cape. Its mandate encompasses the promotion of democratic governance, community participation, and effective service delivery at the local level. Working here means being part of a team that is dedicated to fostering responsive governance and ensuring that all communities have access to essential services and opportunities for development.
Being part of this department provides a meaningful opportunity to contribute to the well-being of communities. By working closely with local municipalities, the department ensures that the needs and aspirations of citizens are met, fostering a culture of accountability and community engagement.
What You’ll Do
- Provide secretarial and receptionist support to the Head of Department.
- Assist with the administration of the manager’s budget to ensure financial compliance.
- Organize and coordinate meetings, ensuring all necessary arrangements are made.
- Study and understand relevant public service policies and prescripts to ensure effective implementation.
- Maintain confidentiality and exercise discretion when handling sensitive information.
- Engage with various stakeholders to facilitate communication and support team objectives.
What You’ll Need
- A Grade 12 (Senior Certificate) or equivalent qualification.
- An accredited secretarial diploma and/or relevant administrative qualification at NQF level 5 or higher.
- A minimum of 3 years of experience in providing secretarial or administrative support to management or senior management.
- Strong knowledge of relevant legislation, financial administration, and public service policies.
- Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook.
- Excellent verbal and written communication skills, along with strong interpersonal abilities.
- A high level of professionalism, reliability, and the ability to manage competing priorities.
How to Apply
Only applications submitted online will be accepted.
Requirements
Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years experience in rendering secretarial/ administrative support services to management/ senior management.Competencies: Knowledge of the following: In-depth knowledge and understanding of the relevant legislation/ policies / prescripts and procedures; Financial administration; Professional ethics, integrity, confidentiality and discretion; Effective time Management and ability to meet deadlines; Excellent interpersonal relations; Planning, organising and coordinating tasks effectively; Sound judgement and decision- making; Customer service orientation.
Skills in the following: Excellent telephone etiquette; Computer literacy in MS Office Package (Word, Excel, PowerPoint, Teams, Outlook and Internet); Financial Management; Strong Language and Communication Skills (written and verbal); Good interpersonal and people-management skills; High level of reliability and dependability; Sound organisational and planning skills; Ability to act with tact and discretion; Ability to maintain confidentiality and exercise sound judgement in handling sensitive matters; Self-management and self-motivation; Ability to work under pressure and manage competing priorities; Ability to work independently and as part of a team.
