Personal Assistant – Caledon – Department Of Education

About the Role

The Department of Education is seeking a Personal Assistant to support the District Director in Caledon. This role is crucial for ensuring smooth operations within the office, where the successful candidate will provide comprehensive secretarial and administrative assistance. Working in Caledon, a town known for its rich history and vibrant community, this position not only enhances the efficiency of the department but also contributes positively to the public service in South Africa.

In this role, you will be at the heart of administrative support, managing communication, scheduling, and essential documentation. Your expertise will help facilitate the District Director’s engagements, ensuring that the needs of the community are effectively addressed. This position is an excellent opportunity for individuals looking to make a meaningful impact through government jobs while developing their professional skills in a supportive environment.

About the Department

The Department of Education plays a vital role in shaping the future of South Africa by providing quality education to all citizens. Its mandate is to ensure accessible and equitable education, promoting lifelong learning and development opportunities. Working in this department means contributing to a mission that directly influences the educational landscape and empowers communities across the nation.

What You’ll Do

• Provide secretarial and receptionist support to the District Director.
• Manage communication, including receiving and directing telephone calls with discretion.
• Perform advanced typing and ensure the office equipment is operational.
• Coordinate the District Director’s schedule, managing appointments and engagements.
• Compile and maintain reports, including progress, monthly, and management reports.
• Draft documents, file records, and respond to stakeholder inquiries.
• Organize travel arrangements and logistical support for meetings.
• Monitor and manage the budget, ensuring accurate record-keeping of expenditures.
• Stay updated with relevant policies and procedures to ensure compliance.

What You’ll Need

• A National Senior Certificate (or equivalent) and a Secretarial Diploma or equivalent qualification (1-year post-matric).
• At least 3 years of experience providing support to senior management.
• Knowledge of relevant legislation, policies, and procedures.
• Basic understanding of financial administration.
• Strong communication skills and good telephone etiquette.
• Proficiency in computer applications and sound organizational skills.
• High level of reliability, tact, and discretion in handling sensitive information.

How to Apply

For application details, please refer to the instructions below.