About the Role
The Department of Home Affairs is seeking a dedicated Hospital Clerk to join its Small Office in Ceres, Western Cape. This role plays a crucial part in the community, providing vital registration services for births and deaths. By ensuring that essential documents are processed accurately and efficiently, you will help families commemorate significant life events and maintain important legal records, which is a fundamental service in public administration.
Working in Ceres, a town known for its stunning landscapes and agricultural richness, you will become an integral part of a team that values precision and compassion. This position not only allows you to contribute to the public service but also helps to uphold the dignity and rights of individuals in your community. The role is essential for fostering trust in government services and ensuring that every citizen’s milestones are officially recognized.
About the Department
The Department of Home Affairs is dedicated to managing the legal aspects of citizenship, immigration, and civil registration in South Africa. With a mandate to provide services that support the social fabric of the nation, the department ensures that all South Africans can access their rights and responsibilities effectively. Working here means being part of a mission that impacts lives positively and promotes the principles of Batho Pele, which emphasize putting people first in public service delivery.
What You’ll Do
- Render birth registration services to clients, ensuring all necessary documentation is received and processed.
- Complete and submit applications for birth certificates, including performing online verifications or fingerprinting when needed.
- Maintain accurate records of registered births and oversee the foreign birth occurrences register.
- Provide death registration services, ensuring compliance with legal and departmental standards.
- Manage human, physical, and financial resources effectively within the unit to ensure good governance.
- Uphold departmental legislation and adhere to standard operating procedures for registration processes.
What You’ll Need
- A Grade 12 certificate as recognized by SAQA; an NQF Level 5 qualification or DHA Qualification in Home Affairs Services is preferred.
- Understanding of all relevant departmental legislation and prescripts, along with the Public Service Regulatory Framework.
- Basic knowledge of Batho Pele Principles and adherence to standards for registration processes.
- A valid driver’s license is required.
- Key skills include planning and organizing, attention to detail, communication, analytical thinking, and problem-solving.
- Proficiency in computer literacy and a strong commitment to professionalism and client service orientation.
How to Apply
Applications compliant with the “Directions to Applicants” above must be submitted online at the designated site below.
Requirements
Grade 12 as recognised by SAQA.An NQF Level 5 qualification as recognised by SAQA, and / or DHA Qualification: Home Affairs Services (NQF level 5).
Understanding of all departmental legislation and prescripts.
Basic Knowledge of the Public Service Regulatory Framework.
Basic knowledge of Batho Pele Principles.
Adhere to Standards Operating Procedures for registration of birth and death.
A valid drivers’ license.
Required skills and competencies: Planning and Organising.
Attention to detail.
Communication skills.
Analytical skills.
Problem solving skills.
Financial administration.
Clerical and administration.
Multitask.
Teamwork.
Record and time management.
Professionalism.
Proven Client Focus and Orientation.
Computer Literacy.
Patriotism, Honesty, Integrity and Accountability.
Job Duties
The successful candidates will be responsible for, amongst others, the following specific tasks: Render birth registration services to clients.Receive notice of birth and relevant supporting documents.
Complete DHA 24.
Perform online verification of informant or take full set of fingerprints when online verifications are not available.
Capture application on the National Population Register.
Submit application for quality assurance to supervisor.
Confirm informant’s details.
Print birth certificate.
Sign and issue birth certificate as delegated.
The informant signs the register to acknowledge receipt of the birth certificate.
Record and maintain a birth occurrence vs.
registered births register.
Record and register of foreign birth occurrences register.
Provide death registration services to clients.
Ensure good governance, risk and compliance.
Ensure effective and efficient management of human, physical and financial resources within the Unit.
