About the Role
The Department of Finance and Supply Chain Management is searching for a dedicated individual to fill the role of Deputy Director: Warehouse Management in Pretoria. This position is crucial in ensuring that the warehouse operations align with compliance standards while maintaining quality assurance and risk management. By taking on this role, you will play an integral part in ensuring that the department’s warehousing function operates smoothly, directly impacting the community’s access to essential supplies and services.
In Pretoria, the successful candidate will be part of a dynamic team committed to enhancing public service delivery in South Africa. The role not only involves overseeing warehousing activities but also requires you to engage with various stakeholders, ensuring that operations meet the highest standards. Your work will help to mitigate risks associated with warehousing processes and ensure business continuity, which is vital for a well-functioning public service.
About the Department
The Department of Finance and Supply Chain Management is dedicated to promoting efficient management of resources within the public sector. It aims to ensure the effective and economic use of state resources, thereby facilitating the delivery of services to the South African public. Working in this department means being part of a mission that prioritizes transparency, accountability, and service excellence. Your contributions will help shape effective public policies and improve the quality of life for citizens.
What You’ll Do
- Ensure all requisitions are complete and accurate for warehouse operations.
- Advise business units on trends regarding non-compliance and errors related to requisitions.
- Monitor adherence to audit standards and represent the warehousing function in compliance forums.
- Uphold quality assurance and risk mitigation across all warehousing activities, including inventory control and dispatch.
- Identify and address potential risks in warehousing processes to ensure business continuity.
- Coordinate and implement effective warehousing management strategies within the department.
- Develop and implement policies, directives, and regulations related to warehousing.
- Maintain strong working relationships with relevant stakeholders for smoother operations.
- Ensure compliance with legislative requirements and manage human, physical, and financial resources efficiently.
- Coach and guide staff on best practices and adherence to regulatory requirements.
What You’ll Need
- An undergraduate qualification in Supply Chain Management, Logistics Management, Purchasing Management, or Public Management at NQF level 6, recognised by SAQA.
- A minimum of three years of experience in a Junior Management or Assistant Director role in a warehousing environment.
- Knowledge of the Public Service Regulations Act, Public Finance Management Act, South African Constitution, and relevant departmental legislation.
- Familiarity with National Treasury Regulations and the LOGIS System Controller.
- Understanding of the Preferential Procurement Policy Framework Act (PPPFA) and Broad-Based Black Economic Empowerment (BBBEE).
- Strong skills in strategic capability, leadership, client orientation, people management, and decision-making.
- Excellent communication, planning, and organisational skills, along with a commitment to integrity and accountability.
- Willingness to travel and work extended hours as required.
How to Apply
Applications compliant with the “Directions to Applicants” above must be submitted online at the relevant portal.
Requirements
An undergraduate qualification in Supply Chain Management/Logistics Management/Purchasing Management/Public Management at NQF level 6 as recognised by SAQA is required.Three (3) years experience in an Assistant Director/Junior Management level at Warehousing Management environment is required.
Knowledge of the Public Service Regulations Act.
Knowledge of the Public Finance Management Act.
Knowledge of the South African Constitution.
Understanding of departmental legislation as well as Human Resources legislation and prescripts.
Knowledge of the National Treasury Regulations.
Knowledge of Logistical Information System (LOGIS).
Knowledge in LOGIS System Controller.
Knowledge of the Preferential Procurement Policy Framework (PPPFA).
Knowledge of Broad-Based Black Economic Empowerment (BBBEE).
Knowledge of the Standard Chart of Accounts (SCoA).
Willingness to travel and work extended hours.
Required skills and competencies: Strategic capability and leadership.
Service delivery innovation.
Client orientation and customer focus.
People management and 72 empowerment.
Demand and Acquisition Strategy.
Programme and project management.
Change management Purchasing management.
Decision making.
Purchasing and cost control.
Warehouse Management.
Business Report Writing.
Influencing and Networking.
Problem solving and analysis.
Presentation Skills.
Interpersonal Skills.
Communication Skills.
Planning and Organising Skills.
Computer literacy Skills.
Decision Making Skills.
Negotiation Skills.
Numerical skills.
Patriotic, Honesty, Integrity and Accountability.
Job Duties
The successful candidate will be responsible for, amongst others, the following specific tasks: Ensure that all requisitions are complete and accurate.Advice business units to address trends in non compliance and errors on requisitions.
Monitor adherence to audit standards within warehouse operations and represent the warehousing function in compliance and risk management forums.
Uphold quality assurance, risk mitigation, and operational standards across all warehousing activities, including inventory control, storage, and dispatch.
Identify and address potential risks related to warehousing processes, systems, and infrastructure to ensure business continuity and regulatory compliance.
Coordinate and implement the warehousing management within the Department.
Develop and implementation of policy and procedure, directive acts and regulations.
Establish, maintain and ensure a good working relationship with the department and relevant stakeholders.
Implement effective risk and compliance in line with the relevant legislative prescripts.
Ensure effective and efficient management of human, physical and financial resources within the Unit.
Coach and guide staff on best practices and compliance with regulatory requirements.
