About the Role
The Newcastle Regional Hospital is seeking a dedicated individual for the position of Deputy Director: Facilities Management. This pivotal role is based in the vibrant city of Newcastle, KwaZulu-Natal, and is essential for ensuring that hospital operations run smoothly and efficiently. As a Deputy Director, you will be at the forefront of managing various essential services that directly impact patient care and the overall hospital environment. This role provides an invaluable opportunity to contribute to the public service by enhancing the quality of health services in the community.
In your daily responsibilities, you will oversee critical functions such as cleaning, food service, and patient administration, ensuring that every department works cohesively. The effective management of resources and adherence to safety standards are vital aspects of this role, as they directly contribute to the well-being of both patients and staff. Your leadership will not only support the hospital’s operational goals but also foster an environment where health care professionals can thrive, ultimately improving health outcomes for the community.
About the Department
The Department of Health plays a crucial role in safeguarding public health and ensuring that medical facilities operate at the highest standards. Its mission is to provide quality healthcare services that are accessible and equitable, working tirelessly to meet the needs of all South Africans. By joining this dedicated team, you will have the chance to be part of initiatives that improve healthcare delivery and enhance the quality of life for people in your community.
Working within this department means being part of a larger mission to uphold the values of transparency, accountability, and community-focused service. Every effort you make will contribute to the collective goal of creating a healthier South Africa.
What You’ll Do
- Coordinate and manage all functional components of the Facilities Management department within the hospital.
- Ensure effective utilization of resources, including staff development and compliance with safety standards.
- Oversee contracts for outsourced services, ensuring adherence to service agreements and quality standards.
- Conduct regular assessments and walkabouts to monitor service delivery and operational efficiency.
- Prepare and present reports at management meetings regarding hospital operations and resource management.
- Develop and implement policies aimed at enhancing service delivery and operational effectiveness.
- Ensure all staff comply with health and safety regulations, including uniform and PPE requirements.
- Manage utilities and critical systems to ensure uninterrupted service and support for life-saving operations.
What You’ll Need
- Matric/Senior Certificate plus a Degree/National Diploma in Public Management, Public Administration, or Health Service Management.
- At least 3 years of managerial experience at the Assistant Director level in Facilities Management.
- A valid driver’s license and proficiency in computer literacy.
- Comprehensive knowledge of relevant legislation, including the Public Service Act and National Health Act.
- Exceptional people management, financial management, and planning skills.
- Strong leadership, organizational, decision-making, and problem-solving abilities.
- Commitment to continuous learning and adapting to change while maintaining high standards of accountability and integrity.
How to Apply
All applications can be submitted through hand delivery/courier to The HR Recruitment Office or emailed to [email protected].
Requirements
Matric / Senior certificate Plus, Degree / National Diploma in Public Management / Public Administration / Health Service Management.3 years managerial experience at Assistant Director level in the Facilities Management.
A valid drivers’ License.
Computer Literacy.
Knowledge, Skills and Competencies required: Knowledge of Public Service Act, Labour Relations Act, Public Service Regulations, National Health Act, Skills Development Act, Employment Equity Act.
People management, financial management, Planning and organizing.
Time management.
Leadership, Organizational, decision making and problem-solving abilities.
Financial and budgetary knowledge.
Human Resource Management and Communication skills.
Self-discipline and ability to work under pressure with minimum supervision.
Independent, Patience, Commitment, Trustworthiness, Honesty, Accountability, Commitment to excellence, Continuous learning, Amenable to change, Cultural awareness and Project Management.
Job Duties
Ensure effective co-ordination, management and quality of work all the functional components of the systems department within the Hospital i.e.
Cleaning, Portering, Linen management, Mortuary, Transport, Messengers, Registry, Food Service, accommodation, Safety & Security, IT and Patient Administration.
Ensure the effective, efficient and economical utilisation of resources allocated to the institution including the development of staff.
Manage Contracts of all out-sourced services provided by private companies to ensure compliance with service level agreement.
Ensure that risk management, safety programs and Ideal Hospital Norms and Standards requirements are adhered to by all staff.
Ensure the effective, efficient and economical management of allocated resources of the Division.
Ensure that staff wear proper PPE and Uniform in line with KZN Health Uniform code.
Develop policies and strategies aimed at improving service delivery.
Perform regular walk abouts in the institution.
Present reports at management meetings about the state of the institution.
Ensure the effective, efficient and economical management of allocated resources of the Division.
Ensure utilities and critical systems reliability with zero downtime for life support systems e.
g generators, medical, gases, HVAC, water and sewer boilers.
Ensure delivery of services within budget, PFMA, Treasury Regulations and improve efficiency.
Compile leave plan and update leave registers.
Implement performance management and development system for staff support clinical services to deliver patient care.
Ensure adherence to health, safety standards and safe environment for patients, staff and visitors.
Actively support the implementation of revenue enhancement strategy.
Provide facilities leadership to support planning, implementation and maintenance of infrastructure in line with operational requirements.
Liaise with internal and external stakeholders.
Enforce disciplinary code and procedure.
Ensure compliance to quality standards.
