Chief Administration Clerk – Tshwane – Department Of Home Affairs

About the Role

The Department of Home Affairs is seeking a Chief Administration Clerk to join its Head Office in Tshwane. This pivotal role supports the operational efficiency of the department, ensuring that administrative functions are executed smoothly and effectively. As a Chief Administration Clerk, you will contribute significantly to the public service by enhancing the department’s ability to serve South African citizens efficiently. Your work will not only help streamline processes but also foster a culture of accountability and integrity within the unit.

In Tshwane, where the heart of South Africa’s government beats, this position offers an opportunity to make a tangible difference in the community. You will play a key role in managing important administrative tasks that enhance productivity and ensure compliance with regulatory frameworks, directly impacting the effectiveness of public service delivery. Your contributions will help uphold the values of transparency and efficiency, making government jobs not just positions, but meaningful careers in serving the nation.

About the Department

The Department of Home Affairs is dedicated to managing the population register, issuing identity documents and passports, and providing critical services that affect the lives of millions. It plays a vital role in facilitating immigration and citizenship through its commitment to secure and efficient service delivery. Working in this department means being part of a team that is passionate about upholding human rights and ensuring that every South African has access to essential services.

The mission of the Department is to promote a better quality of life for all South Africans by providing effective and efficient services that protect the rights of individuals and promote social cohesion. Joining this department not only means contributing to the administrative backbone of government operations but also engaging with a critical mission that impacts the daily lives of citizens.

What You’ll Do

• Implement administration operations within the unit to ensure smooth functioning.
• Perform general administrative tasks, including filing, faxing, and copying.
• Draft submissions, reports, memorandums, and minutes for the unit.
• Manage records and documents, both manually and electronically.
• Arrange and coordinate meetings and workshops, providing logistical support.
• Monitor assets and conduct audits within the unit.
• Administer the unit’s budget and assist in processing subsistence claims.
• Track incoming tasks and ensure all deadlines are met.
• Liaise with relevant stakeholders to facilitate effective communication.
• Provide comprehensive office administration services to enhance service delivery.
• Implement effective risk and compliance management practices.
• Process forms and documents related to claims, payments, and invoices.
• Guide and coach staff on best practices in office administration.

What You’ll Need

• An undergraduate qualification in Office Management and Technology, Business Management, or Administration Management at NQF level 6, as recognized by SAQA.
• A minimum of 1 year of experience as an Administration Clerk.
• Proficiency in various filing systems and knowledge of office administration methodologies.
• Understanding of the Public Service Regulatory Framework, Treasury Regulations, and the Public Finance Management Act (PFMA).
• Familiarity with Supply Chain Management processes and Human Resources regulatory requirements.
• Strong computer literacy, especially in MS Office (Word, Excel, PowerPoint).
• Excellent analytical thinking and planning skills, with a focus on financial administration.
• Strong interpersonal, verbal, and written communication abilities.
• A commitment to teamwork, time management, and achieving results.

How to Apply

Applications compliant with the “Directions to Applicants” above must be submitted online as detailed below.